Medical Records Lead - Oregon Urology Institute

Oregon Urology Institute has a full-time position available for a Medical Records Lead.

This opportunity will allow you to assist in the health journey for our patients and make a difference. Work with a really fun team!

Oregon Urology Institute is one of the largest, most advanced urological centers in the Northwest. Oregon Urology Institute provides patients with some of the region's finest medical experts covering every major urological specialty using proven and leading-edge technologies such as robotic surgery, immunotherapy, and radiation therapy.

Description:

The Medical Records Lead is responsible for developing and maintaining an effective Medical Records Department. This person will oversee and coordinate the assembly, distribution, and maintenance of patients' medical records. Monitors workflows, works with medical records staff and clinical personnel in order to ensure medical records needs are being met to promote exceptional patient care.

Duties:

• Responsible for coordinating and scheduling workload of personnel engaged in compiling, indexing, and retrieving records to be placed in the patient electronic medical record according to established regulatory, department and clinic requirements.
• Monitors the accurateness of patient records and documentation of data collection in the electronic medical record.
• Maintains specific and necessary controls to ensure confidentiality of patient medical records, strictly adheres to HIPAA policies.
• Assists departments with any outside audits that require patient medical records to be submitted.
• Recommends and implements operating policies and procedures.
• Performs duties of Medical Records Specialist or Medicals Records Resource in response to workload demand, vacation, illness and the like.
• Manages and coordinates a system for safeguarding and updating active and inactive patient medical records.
• Participates on applicable committees and recommends policy changes as necessary.
• Ensures timely communication of clinic and department information to department staff through individual, small group or monthly department meetings.
• Works with compliance officer/CEO/COO/CFO the processing of subpoenas and depositions consistent with legal regulations
• Research new technology to improve maintenance, handling and retention of patient medical records, recommends new equipment and methods, and implements same when approved.
• Responsible for managing staff, conducting interviews, recommends hiring of, orients, trains, assigns work, evaluates the performance of staff and when necessary, works with Human Resources for disciplinary action if needed.
• Interacts with Human Resources in resolving the complex employee relation problems.
• Other duties as assigned.

Necessary Skills:

• Ability to organize and prioritize responsibilities.
• Ability to manage staff working on site and remote to ensure staff are staying on task and doing the appropriate amount of work in a given day.
• Skill in motivating and monitoring employee performance.
• Ability to effectively manage staff and to fully understand medical record keeping procedures, medical terminology, HIPAA and other applicable regulations, and to become familiar with the clinics EMR.
• Ability to maintain confidentiality of sensitive information.
• Interpersonal skills necessary in order to communicate effectively with various clinic personnel/departments regarding gathering data and resolving problems.
• Analytical skills necessary in order to prepare various reports, analyze chart filing and delivery procedures for improvement, and assist in the development of departmental policies and procedures.
• Skill in identifying and resolving problematic situations quickly.
• Ability to establish and maintain effective working relationships with physicians, providers, management, staff, and contacts outside the organization.
• Ability to consistently support and enforce established company policies and procedures.

Physical Requirements:

• Requires sitting for prolonged periods of time and some bending, stooping, and stretching.
• Requires hand-eye coordination and manual dexterity necessary for the operation of basic office equipment such as a computer, calculator, photo copier, fax, and telephone.
• May be required to lift 25 pounds.
• Requires the ability to work quickly and accurately in a faced paced environment.

Working Conditions:

• Work is performed in an office environment Monday-Friday, 40 hours per week and involves contact with physicians, patients, staff, laboratories, outside clinics/hospitals.
• Work is performed on site.

Position Requirements:

• Maintains confidentiality of all patient information
• Maintains confidentiality of all staff information
• Excellent computer skills.
• Excellent communication skills.
• Excellent problem solving skills and ability to review workflows with team to ensure they are efficient and accurate.

Experience:

• Minimum of two years - Medical records experience in a clinic or hospital setting required.

Education:

• High School degree
• Health information/medical records background highly preferred

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

All candidates must pass a drug screen and background check in order to be considered for employment.

This is a full-time position. Oregon Urology Institute offers excellent employer paid life, health, dental and vision, voluntary benefits and a generous retirement. For full consideration, please apply!

Oregon Urology Institute is an equal opportunity employer that is committed to fair and impartial treatment of employees, job applicants, and contractors, and to maintaining a discrimination and harassment-free work environment where people treat one another with respect. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.