Meeting Planner - National Experienced Workforce Solutions

The Meeting Planner is responsible for orchestrating the 2025 Administrative Officers and Facility Managers in-person training of over 600 employees. This role demands a seasoned professional with extensive experience in event planning and management, capable of executing large-scale gatherings with precision and excellence. The meeting planner will collaborate closely with the training sponsors and curriculum coordination teams to help ensure the training delivers an exceptional experience for participants

• Event Strategy and Planning - Collaborate with stakeholders and planning committee to understand meeting objectives, themes, and desired outcomes. Develop comprehensive meeting plan, including timelines, budgets, and resource allocation. Coordinate with vendors and suppliers to secure necessary services, such as audiovisual equipment and transportation.   35%
• Logistics Management - Oversee all logistical aspects of meeting execution, including attendee registration, accommodations, and transportation. Coordinate with facilities management teams to ensure venues are set up according to specifications. Manage inventory and distribution of event materials and signage. Implement contingency plans and troubleshoot any logistical challenges that arise during the meeting.   35%
• Communication and Stakeholder Engagement - Serve as the primary point of contact for internal stakeholders and external partners. Communicate meeting details, requirements, and expectations clearly and effectively. Foster positive relationships with vendors, sponsors, and other stakeholders to enhance meeting outcomes. Provide regular updates and reports on meeting planning progress to relevant parties.   20%
• On-Site Event Management - Lead on-site meeting coordination and management, ensuring all activities run smoothly and according to schedule. Supervise meeting staff and contractors to facilitate seamless operations. Address any issues or emergencies that arise during meeting promptly and decisively. Maintain a visible presence and be readily available to address participant inquiries and concerns.   10%

• Required Certifications: Meeting planning certification, such as Certified Meeting Planner, Certified Government Meeting Planner or Certified Special Events Planner is preferred
• Travel Requirements: Likely 2 trips to the meeting site, one for planning and one for the event itself.
• Overnight travel: Likely 2 trips to the meeting site, one for planning and one for the event itself.
• Air travel anticipated: Depending on enrollee location, air travel may be required.
• Rental cars: Depending on enrollee location, rental cars may be required.
• Remote work arrangements are available for this position.