Middle School Office Administrator

A school for gifted learners, The Rhoades School has offered a dynamic educational journey of discovery and exploration for students for over 40 years in the Encinitas, CA area. Our culture of support and academic rigor provides a unique atmosphere for teachers to guide intellectually curious, creative, and eager students in new academic challenges and opportunities. Careers at The Rhoades School include early childhood, elementary, and middle school teaching, before and after school activities, summer camp, and administrative roles with the support of our parent company, Spring Education Group.

What We Offer:
We offer a comprehensive benefits package to our full-time employees including:

• Pay range: $21.00 - $24.00
• Health, vision, and dental benefits
• Paid holidays and sick days
• 401(k) plan with company match
• Employee Referral Bonus
• Student Tuition Discount

About the Role

The Middle School Office Administrator position plays an important part in our school community. You will have the opportunity to work collaboratively with the entire staff at our school to support front office needs, provide coverage at the Middle School when needed, and develop meaningful relationships with students and families.

You will also…

• Assist in daily office operations including managing correspondence, scheduling meetings, and maintaining accurate student and staff records.
• Handle tuition collection, budget tracking, and other financial documentation to ensure accurate and timely reporting.
• Serve as the primary point of contact at the front desk, answering phone calls, greeting visitors, and assisting parents and prospective families with inquiries.
• Support the admissions process, guiding prospective parents through enrollment steps and answering related questions in partnership with the shared services enrollment team.
• Ensure compliance by maintaining organized and up-to-date documentation, including safety protocols and regulatory paperwork.
• Manage office supply inventory and order necessary materials to ensure the office runs smoothly and efficiently.
• Work independently on assigned projects as needed.
• Compose letters, flyers and other materials independently or from a rough draft.
• Assist with event planning and execution.
• Coordinate with staff and vendors to schedule maintenance and other office-related services.

What We Are Looking For

• High School diploma or equivalent (GED) required.
• Experience in education administration or business administration preferred.
• Strong interpersonal and communication skills.
• Ability to manage conflict effectively and demonstrate strong organizational skills.
• Proficiency with Microsoft Office and knowledge of technology's role in education.