Mine Administrative Assistant - Thunder Basin

RESPONSIBILITIES INCLUDE:

• Provide administrative support to departments as assigned.
• Reconcile daily time clock sheets for time clock discrepancy.
• Process and maintain daily dragline records and shift logs.
• Prepare MSHA daily record logs and other forms, documents, as needed,
• Data enter statistics from time cards.
• Responsible for shipping, transportation and customer information input.
• Prepare laboratory analysis reports for customers.
• Prepare all daily reports on crushing, loading and shipping.
• Coordinate annual vacation scheduling for hourly employees, ensuring accuracy of information related to vacation eligibility.
• Train new employees on procedures, including time card preparation, call-off procedures, etc.
• Maintain all training files for the department.
• Log vendor hours and vendor comments. Ensure vendor filing is done in a timely manner.
• Reconcile billing with hours reported.
• General office duties including mail distribution.
• Arrange travel itineraries.
• All other duties as assigned.

REQUIRED SKILLS & EXPERIENCE:

• Superior data entry, word processing, e-mail, and spreadsheet skills.
• Excellent interpersonal communication and organizational skills, with ability to interact with employees at all levels in a professional and approachable manner.
• Demonstrated ability to prioritize and handle multiple tasks.
• Demonstrated administrative and clerical proficiency.
• Experience with Ellipse, Word, Excel and Outlook strongly preferred.
• Willingness to work as a part of a team with behavior that supports this effort.