NS Compliance Specialist (F/T) - (30391) - Scottsdale Unified School District

PAY GRADE: L

FLSA STATUS: Non-Exempt

POSITION OBJECTIVE: 

Position requires a strong knowledge of USDA and ADE compliance that specifically relates to the Child Nutrition Program.  The position requires incumbents to have specialized knowledge in the area of assignment.  Incumbents are responsible for monitoring, oversight, and some decisions related to the operations in their areas.  Performs reconciliations and researches and troubleshoots problems. Trains staff and ensures sites are performing under the stringent Federal guidelines established. Analyzes operations under their area of expertise and makes recommendations for operational changes to management.  Assists in developing policy and procedural changes.  Acts as a lead by providing guidance, training, and serving as a mentor to subordinates in assigned area.  Contributes substantially to subordinate evaluations. Position requires superior customer service skills as there is daily interaction with all levels of stakeholders, including heavy parental engagement, as well as staff and students.

DUTIES & RESPONSIBILITIES: (These duties are a representative sample; position assignments may vary.)

1. Serves as a lead to staff, which may include: prioritizing and assigning work; monitoring the performance of staff; training staff on work methods and procedures; and, participating in performance evaluations.
2. Trains departmental site staff on back of the house process and procedures, as well as point of sale troubleshooting and training.
3. Performs site cafe audits to ensure compliance with USDA and ADE program requirements.
4. Performs Titan POS maintenance (annual and periodic).
5. Enters and maintains ePars, manages new hire workflow, maintains open positions list, and TalentEd Recruit & Hire tasks.
6. Organizes, validates, and generates all outside contract meal billing for 40+ sites outside the district, as well as billing for internal events.
7. Receives and processes a variety of transactions, forms, data, fixed assets, and/or information in assigned area of responsibility; researches and resolves discrepancies and/or erroneous information.
8. Verifies monitors, analyzes, and reconciles financial information for an assigned area.  Performs journal entries for the purpose of classifying expenses, revenues, assets, and/or liabilities.
9. Verifies and submits Federal USDA claim for reimbursement.
10. Creates, reviews, analyzes, interprets, and maintains a variety of records, systems, and logs.
11. Reviews and analyzes the tactical day-to-day operational activities in assigned area of responsibility and makes recommendations for operational changes that are intended to increase the effectiveness and efficiency of operations.
12. Performs routine office activities, which may include: making copies; filing; sorting, opening, and distributing mail; entering information into a database; faxing documents; and, performing other related activities.
13. Assists in interpreting and applying policies, procedures, laws, and regulations.
14. Serves as back-up to the NS Operations Manager – Finance.
15. Assists customers, vendors, and employees with requests for information over the phone and in person; and researches and resolves complex and difficult discrepancies and/or erroneous data.
16. Prepares a variety of reports and/or statistical data with information obtained from databases and/or spreadsheets.
17. Works with Director and Operations Manager(s) to prepare and conduct appropriate procurement based on federal and state regulations for bids and quotes.  Assists in preparing bid procurement documents, including specifications.
18. Performs other duties of a similar nature or level.

EDUCATION & EXPERIENCE: (positions in this class typically require):

Associate’s Degree in accounting, bookkeeping or related field, and five years of progressively responsible accounting experience, preferably directly related to the area of assignment; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Strong knowledge of Child Nutrition operations and federal requirements.

LICENSING REQUIREMENTS: (positions in this class typically require):

Licensing Requirements:

·         None Required.

KNOWLEDGE: (position requirements at entry):

Knowledge of:

·         Specialized principles and practices in assigned area of responsibility;

·         Basic auditing/monitoring techniques;

·         Titan point of sale computer software and peripherals;

·         General office procedures;

·         Customer service principles;

·         Recordkeeping practices and procedures;

·         Filing techniques and practices;

·         Modern office equipment;

·         Bookkeeping principles;

·         Basic accounting principles;

·         Applicable Federal, State, and local laws, requirements, and regulations;

·         Basic inventory control principles.

·         General practices and procedures in area of assignment;

·         Basic mathematical principles and concepts.

·         Accounting methods and principles

SKILLS: (position requirements at entry):

Skill in:

·         Prioritizing and assigning work;

·         Using a computer and related software applications;

·         Operating modern office equipment;

·         Solving problems;

·         Performing multiple tasks simultaneously;

·         Analyzing and compiling information;

·         Developing reports;

·         Interpreting and applying policies and procedures;

·         Providing customer service;

·         Using a 10-key machine;

·         Balancing and reconciling fiscal data;

·         Researching and resolving bookkeeping and financial accounting discrepancies;

·         Maintaining records;

·         Filing;

·         Analyzing and processing information and paperwork;

·         Communication, interpersonal skills as applied to interactions with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

PHYSICAL REQUIREMENTS: 

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing, and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

NOTE: 

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately ninety percent (90%) of the posted range.