Nursing Scheduler (QMA/LPN/RN) - Castleton Healthcare

General Purpose: Responsible for ensuring adequate and appropriate staffing of the facility nursing department to meet the needs of the residents and comply for state and federal regulations. 

Duties and Responsibilities: 1) Maintain a current an accurate list of all nursing department employees with phone numbers (home and cell).

2) Record employee tardiness, leave early occurrences, and absences daily.

3) Routinely report employee violations of the attendance policy to the Director of Nursing.

4) Assist with accurate record-keeping of employee attendance for annual performance evaluations.

5) Coordinate with Human Resources and the Director of Nursing to schedule employees on modified duty. 

6) Construct and complete the nursing schedule monthly. Post the completed schedule and any revisions in advance. Incorporate employee requests and make every effort to accommodate these requests without creating insufficient staffing.

7) Adhere to the established system for employee schedule requests and communicate with employees when requests are denied or need to be modified. Honor reasonable and timely requests for employee time-off. Will track and approve requests fairly and consistently.

8) Assist Human Resources/Payroll with missing punch forms.

9) Construct and maintain a cancellation log and a float log to ensure staff are equally cancelled and floated to other units fairly.

10) Make every effort to utilize Part-Time or PRN staff to prevent unnecessary overtime.

11) Complete daily staffing sheets (all forms as assigned) and post in the designated location.

12) Complete the AHCA 2-week staffing report and update daily with submission to the DON and Administrator weekly, as required.

13) Maintain orderly copies of the staffing sheets, daily schedules, monthly schedules, and any other documents per policy.

14) Prepare, post, and update a “Needs List’ weekly outlining vacancies (overtime opportunities) in the nursing department.

15) Will not engage in preferential treatment to any employee.

19) Will calculate staffing PPD’s daily to ensure regulatory compliance. Make every effort to maintain staffing PPD’s 

20) Assist with scheduling and interviewing CNA candidates for hire.

21) Review complaints and grievances regarding staffing with Human Resources and/or the Director of Nursing.

22) Maintain employee confidentiality regarding schedule variances, attendance, and health related issues that you may be privy to.

23) Provide new nursing departments employees with a schedule and designate the employee(s) they will be training with. Include on the schedule required classroom orientation. 26) Help answer all resident call lights as needed. 27) Help with the dining process for all residents as requested.