NYC Area Based Event Production Assistant - From Day One, Inc.

About From Day One:

From Day One is a media outlet and conference series focused on innovative ways for companies to foster stronger relationships with their employees, customers, and communities.

At a time when society holds businesses to a rising level of accountability, From Day One explores how companies can build well-grounded values into their business—diversity, responsibility, transparency—and stick with them in an economy driven by disruption.

What’s unique about From Day One is our cross-disciplinary approach, bringing together executives from the fields of corporate social responsibility, human resources, marketing, and communications. Our events facilitate people-focused conversations that promote real, actionable ideas for and from executives, civic leaders, authors, and journalists across the country. Businesses have increasingly seen the wisdom of putting people first. Our mission is to help companies find the best ways to deliver on that promise, from day one.

Our business model includes an extensive series of both online and real-world content. We facilitate an extensive series of one-day conferences in approximately 20 cities around the country, with new locations added regularly. In addition, we host a regular series of online gatherings, ranging from topic-focused webinars several times a week, to monthly virtual conferences, as well as regular roundtables and small-group sessions.

We regularly publish articles including reporting and opinion pieces by our team and a network of notable journalists, led by the company’s chief content officer, veteran journalist Stephen Koepp.

About This Role:

The Event Production Assistant will join our existing event production department and take a key role in managing the logistical needs of our production calendar for both live and virtual events, responsible for daily delivery of highly responsive service via email, phone, and face-to-face communication.

Key tasks will include highly organized administration of all aspects of live event production, such as managing A/V teams on visual and audio production needs, review and management of rental orders, vendor requirements, and temporary staff hiring, creation of venue layouts and detailed run-of-show schedules, and other responsibilities required to ensure a successful conference, as well as diligent and responsive administration of sponsor deliverables such as advance materials, shipping of display items, and presentation media.

In addition, the position will require assisting in the production of virtual events, hosted on a variety of software platforms such as Zoom & Hopin, including setting up templates, managing schedules, and ensuring staffing of key roles.

This is a perfect job for someone based in the broader NYC area with experience and skill producing complex events such as music festivals, live theatre, film and television production, or similar, looking for a long term stable role helping create amazing event experiences on a healthy schedule during daytime business hours.

Though our events are business conferences, our founding team has a long history of event production in the arts. Our business conferences typically take place in non-traditional spaces (for conferences) such as art museums, performing arts centers, and cultural institutions.

High quality production is a core value for us. If it is for you too we'd love to meet you.

Requirements

• This position requires a 4-year college/university degree at minimum, with a strong academic background.
• This is a remote position, but candidates should live in the broader NYC area, within a reasonable distance from one of the city's major airports, and be able to come to the city occasionally for meetings if needed. This role also requires traveling to other cities for in-person events.
• Several years of demonstrated experience in managing core event production tasks such as vendor evaluation and contracting, creating staffing and run-of-show sheets, catering and beverage planning, event production rentals, and similar is required.
• Experience in corporate events, such as conferences, executive networking, and similar productions, is a major plus.
• Fluency with modern budgeting practices, including the ability to understand and manage complex spreadsheets, is required.

Benefits

• This is a full-time salaried position. Starting salary is $60k per year with opportunities for regular advancement and raises.
• This position is mostly remote, with regular meetings at our office in the DUMBO neighborhood of Brooklyn, New York. In addition, this job will require travel to our conferences, which take place around the country and occur every few weeks during the fall, winter, and spring.
• From Day One offers a comprehensive benefits package, including health insurance (fully paid medical, dental, and vision coverage); competitive vacation policies, including summer and winter breaks; and an employee stock plan.
• This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience.
• Diversity and inclusion are absolutely core to our mission, and we are committed to those values in our hiring process.