Office Admin & Executive Assistant - Phoenix at NucleusTeq

Job Overview
We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office’s smooth functionality.

Key Responsibilities

• Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
• Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
• Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
• Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
• Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
• Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
• Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
• Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.

Qualifications

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Strong organizational and time-management skills, with the ability to multitask effectively.
• Excellent written and verbal communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• Familiarity with budgeting, expense tracking, and record-keeping.
• Ability to handle sensitive information with discretion.
• Bachelor’s degree required.