Office Admin - Diverse Lynx

Office Admin
Location- Plano, TX
Duration: 1+ years

Oversees those day-to-day operations of an office environment and will make sure that the office runs efficiently, and those employees have what they need to be successful (e.g., supplies, a safe work environment).

Roles and Responsibilities

• Manage day-to-day operations of Plano office/facility.
• Must be organized, a problem solver, have excellent time management skills and proactive. Proficient in Microsoft Office and willing to learn.
• Ensure all employees, visitors and partners are checking in the Envoy iPad upon arrival or Envoy app.
• Conduct facility walk through (all offices, conference rooms and common areas, in the morning and end of day ensuring facility readiness for the next business day.
• Ensure all employees are blocking rooms/workstations accordingly to keep office orderly.
• Ensure basic housekeeping requirements are communicated to all employees.
• Manage inventory supplies/provisions ensuring orders are placed in a timely manner.
• Stock supplies/provisions throughout office/facility.
• Facility/ODC walk-through and inspection(s) ensuring entire facility is prepared for the day. Maintaining organization of facility conference rooms, private offices, ODCs and open workstations.
• Daily Coffee machines and Coffee station stocking and maintenance.
• Conduct new employee office orientation by scheduling new employee meeting to schedule facility walkthrough and review basic housekeeping policies, expectations.
• Conduct clients visit office orientation by planning ahead with team leads/leadership to schedule a walkthrough of the facility with customers, showcasing the facility and all it offers.
• Manage office/ODC access cards by confirming with employee manager of issuance and deactivation of access cards.
• Manage FedEx deliveries and outgoing shipments by confirming delivery/pick-up.
• Assist with scheduling internal/external conference room reservations.
• Working with executives, EAs and stakeholders regarding office logistics relating to larger events/meetings.
• Initiate catering orders with local vendors and execute catering needs for internal/external meetings in the office.
• Checking in with various internal/external conference/meetings ensuring all support needs are met.
• Communicate effectively with Property Management to ensure office operation requests are completed via PM online platform work order submissions.
• Assist office manager with initiating and managing access report logs.
• Assist office manager with unplanned tasks/projects which can transpire daily at a moment s notice.
• Having a positive attitude to ensure office environment morale.

Qualifications

• 3 years of experience as an office clerk, administrative assistant, secretary, or similar role
• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
• Strong proficiency in Office 365 Suite (MS Word, Excel, PowerPoint and Outlook)
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Flexibility to help them adjust to new tasks if company or office needs change
• Strong interpersonal skills to interact positively with all employees
• Leadership ability to manage challenges and oversee employees
• Attention to detail to ensure tasks are completed thoroughly and correctly

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.