Office Administration - PDS Tech Inc

**Job Title: Office Administration** **Location:** Everett, WA 98204 **Job Type:** Full-Time, Contract (3 Months) Pay Rate: $29-33/hr **Job Description:** We are seeking a dedicated and detail-oriented Executive Administrative Assistant to support the Vice President and senior executives within our organization. This is a non-managerial role that involves extensive coordination, scheduling, and administrative tasks to ensure smooth day-to-day operations. **Key Responsibilities:** + Coordinate and manage domestic and international travel arrangements for executives, including bookings, itineraries, and logistics. + Generate and reconcile expense reports, ensuring timely and accurate reimbursement while verifying payments to corporate credit cards. + Compile data for travel status visibility, ensuring that documents are ready for executive review and signature. + Create, edit, and maintain written and electronic communications. + Track and manage department information, ensuring accurate records of business operations. + Screen and process incoming and outgoing communication, ensuring proper dissemination of information. + Prioritize and manage executive schedules, ensuring efficient use of time. + Manage conference room schedules to optimize availability and resource use. + Order and maintain office supplies and resources. + Plan and implement logistics for internal and external senior executive events. + Provide guidance to less experienced employees. + Assist the Executive Office Administrative (EOA) team with workload management and bandwidth support. **Day-to-Day Activities:** + Extensive calendar and scheduling management. + Coordination of travel logistics for both domestic and international trips. + Collaboration with the VP's Executive Office Administrative (EOA) team. + Support the EOA team with various administrative duties. **Required Skills:** + Experience using Concur or similar travel and expense management systems. + Proficiency in Microsoft Outlook for scheduling and communication. + Excellent attention to detail and organizational skills. **Preferred Skills:** + Strong analytical skills and ability to manage proprietary information with care. + IT proficiency, including Microsoft Word, Excel, and PowerPoint. + Familiarity with clients travel and expense systems or the aerospace industry. **Soft Skills:** + Professional communication skills, with the ability to interact effectively with senior leadership. + Understanding of the importance of handling sensitive information. + Flexibility to assist team members as needed and to adapt to changing priorities. + Quick learner, with the ability to take direction and work independently. **Work Environment:** + Regular and predictable attendance is required. + Minimal supervision is provided, so the ideal candidate will be a self-starter capable of managing their own workload efficiently. **Pay Details:** $28.67 to $34.87 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance