Office Administrative Coordinator - Brunswick Companies

Brunswick Companies is a family-owned business with an over 50 year history of providing insurance, risk management, and surety products across the nation. Our team is committed to developing and mentoring all new employees.

• Oversees the daily work activities of the department, corporation, and reception area. 

• Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. 

• Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents. 

• Coordinates with IT department to service company needs. 

• Record cash disbursements and receipts 

• General bookkeeping and accounts receivable 

• General administrative tasks 

• Maintains phone system portal/functionality. Performs administrative tasks, which may include maintaining calendars and schedules, planning department lunches, employee recognition, and preparing and submitting expense reports. 

• Building/maintenance coordinator (general facilities management) 

• Services the needs of the employees, and troubleshoots/problem-solves on their behalf so they can serve customers with little to no interruption in their workflow.  

• Maintains inventory of office supplies; orders new supplies as needed. 

• Maintains office files; implements an efficient system for other staff to access files and records. 

• Performs other related duties as assigned.  

Required Skills/Abilities:

• Ability to type at least 60 words per minute.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong computer skills
• Experience with VOIP phone systems and Webex a plus/preferrance
• Strong ability to troubleshoot and problem-solve
• Proficient with Microsoft Office Suite 

Education and Experience:

• At least three years of administrative and clerical experience is preferred
• An associate’s degree in office administration, business, accounting, or a related field is preferred.
• Notary public a plus
• Insurance and/or financial services industry background a plus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Full Time. Competitive benefits. ON-SITE. Must work in the office 8:30-5 (M-F) 1 hour lunch 

Compensation and Benefits:

Group benefits for health, dental, vision, long-term disability, and life insurance.

401(k) retirement plan with company match. Flexible spending and health savings accounts.

Paid time off (PTO) for vacation and personal days. Bonus birthday holiday.

10 full holidays plus 5 days that we close at 12 Noon prior to full-day holidays

Opportunities for professional development.

A supportive and inclusive company culture that values diversity and teamwork.

How to Apply: If you are passionate and have what it takes to excel in this role, we would love to hear from you! Please submit your resume and a cover letter outlining your qualifications and why you are interested in joining Brunswick Companies. We look forward to reviewing your application.

Brunswick Companies is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All your information will be kept confidential according to EEO guidelines. This position will oversee the general administrative function and activities of the office as a member of the corporate services team.