Office Administrator (Bilingual Korean / English) - Woojin ISA

• Oversee day-to-day office operations, ensuring the office environment is clean, organized, and functional. 
• Manage the staff room, ensuring it remains tidy and well-stocked with essentials (beverages, snacks, etc.).
• Coordinate cleaning schedules and handle any required office maintenance or repairs.

• Handle the purchase and management of office supplies, ensuring that inventory is always sufficient and within budget. 
• Track office expenses related to supplies and equipment, and process purchase orders in collaboration with finance.

• Greet visitors upon arrival, ensuring a professional and friendly first impression. 
• Serve beverages or refreshments to visitors during meetings as needed. 
• Manage the reception area, ensuring it is welcoming and well-maintained.

• Organize and coordinate travel arrangements for employees and visitors, including booking rental cars and hotel reservations. 
• Assist with travel itineraries and ensure smooth logistics for business trips.

• Provide administrative assistance to executives and team members, including calendar management, scheduling meetings, and organizing business travel. 
• Prepare, edit, and distribute documents, reports, memos, and presentations as required.

• Assist in planning and coordinating company events, meetings, and internal functions, managing logistics, catering, and materials needed for smooth event execution. 
• Ensure timely communication and follow-up on event details.

• Maintain organized filing systems (physical and digital) for company records, ensuring confidential information is secure and up to date. 
• Update databases and ensure accurate record-keeping.

• Ensure compliance with company policies and procedures and handle sensitive or confidential information with discretion. 
• Support adherence to legal and regulatory requirements in all office operations.

• Assist with onboarding of new employees, preparing onboarding materials, setting up workstations, and scheduling orientation sessions. 
• Manage employee records and provide administrative assistance to the HR department.

• High school or equivalent , Office Management, or a related field preferred. 
• Previous experience as an Administrator, Office Manager, or in a similar administrative role. 
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). 
• Strong organizational, time-management, and multitasking skills. 
• Excellent written and verbal communication skills. 
• Ability to work independently and in a team-oriented environment.

• Experience with office management software (ERP, scheduling tools, etc.). 
• Basic knowledge of budgeting and financial tracking. 
• Familiarity with booking travel accommodations and event logistics.

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