Office Administrator - Chenega Corporation

Overview

The Office Administrator is primarily responsible for managing efficient processes of the office reception area and administratively supporting various departments. Front desk tasks include politely greeting employees and visitors, guest sign-in procedures, badge processing and issuance, ordering and overall inventory management of kitchen and office supplies, distributing correspondence and redirecting phone calls. In an administrative support role, this position will be highly involved and gain valuable experience in the areas of Training, Licensing, Facilities, and Procurement functions. The Office Administrator is required to be in the Chantilly, VA office 5 days per week.

Responsibilities

• Greet and welcome employees and visitors as they arrive at the office.
• Ensure reception area always maintains professional appearance.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor visitor registration, issue employee and visitor badges).
• Support company licensing requirements including but not limited to database management, initiating new license applications, license renewals, and related administrative duties to obtaining state licenses.
• Inventory management, including conducting frequent audits of kitchen and office supplies and  forecasting stock/restock demands.
• Provide administrative support for the Training and Development function to include management of the annual compliance training program. 
• Assist operations management in the development and maintenance of SharePoint-based sites.
• Escort visitors to the appropriate office.
• Answer, screen and forward incoming phone calls.
• Receive, sort and distribute daily mail/deliveries.
• Order office and kitchen supplies.
• Update calendars, directories, and schedule meetings.
• Manage conference room scheduling and set up for meetings or events.
• Other duties as assigned

Qualifications

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)

• Bachelor’s Degree and 0-2 years of administrative experience. Experience can be substituted for formal education
• Preferred experience with databases and intermediate to advanced inventory management.
• Preferred experience working with Government Contractor
• Proficiency in Microsoft Office Suite, including SharePoint.
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Customer service oriented

Knowledge, Skills and Abilities:

• Exceptional communication and interpersonal skills.
• Multitasking and time-management skills, with the ability to prioritize and organize tasks
• Must have the ability to make recommendations to effectively resolve problems or issues, by using judgment that is in consistent with standards, practices, policies, procedures, regulation or government law.
• Must have prior experience with electronic databases utilized to track a variety of information, including but not limited to inventory of items and/or document management.
• Skill in operating a personal computer and standard office equipment.
• Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MSWord, Excel, Access, PowerPoint), and Outlook