Office Administrator - Chicago - Velocity Risk
Haymarket, IL 60606
About the Job
About Velocity Risk
About the role
The Office Administrator of the Chicago office will be the central partner for all office management and day-to-day needs of our Chicago location. You will play a vital role in building a fun, inclusive, and enjoyable environment for the office. Through event planning and engagement activities to supporting the administrative functions of the office, you will lead the culture and operational success of this location. By being part of our People Operations Administrative Team, you will be a culture ambassador and Velocity champion, paving the way for team experience and top-notch people support.
Our Office Administrator will report to our People Business Partner.
What you'll do
Key Responsibilities
Provide engagement activities and creative culture-building initiatives for the Chicago office: This includes coordinating with the Office Manager and People Business partner in organizing and facilitating corporate events and special functions for a symbiotic culture experience.
Manage the daily office functions, supporting the leadership team at the location and the other employees.
Coordinate building and maintenance issues for general repairs and updates.
Act as the Location’s Ambassador and face of Velocity for all onsite broker/client guests, all local vendors, and any third-party visitors.
Maintain and manage the facilities of the office: equipment, supplies, refreshments, “swag” and oversee ordering for replacements/initiatives/improvements.
Manager in-house employee lunch process.
Support Executive Assistants with Senior Leadership-led events both locally and non-local, including the annual All Hands.
Manage all incoming and outgoing mail, including those with confidential information.
Perform clerical work for departments as Executive Officers and Business Unit leaders requested.
Assist office with travel bookings to various domestic locations.
Core Competencies:
You will thrive in this position if you have these core capabilities…
Collaboration and a spirit of Camaraderie – energized by being with and helping others.
Service-oriented – driven by excellence in the services delivered with a focus on positive interactions
Autonomous – successfully working without direct supervision and able to be proactive in tasks and projects
Continuous improvement mindset – always open to ideas for improvement and actively working to make things better
Communication – superb skills in writing and verbally communicating
Attention to detail – passionate about getting things done right.
Organized and Agile – able to keep on track with multiple projects and changing priorities, without letting things slip through the cracks (majority of the time...we are all human!)
Known for your can-do, make it happen attitude.
Qualifications
- Previous office administration experience preferred, but not required.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office suite (Word, Excel, Outlook).
- Ability to multitask and adapt in a fast-paced environment.
- High school diploma or a bachelor’s degree in business, administration, or a related field.
- Familiarity with office management procedures.
- Comfortable handling confidential information.
- Superb written and verbal communication skills.
- Strong time-management and multitasking abilities.
Velocity Risk provides equal opportunity to everyone, and we do not tolerate discrimination or harassment to anyone.
We strive to ensure our employees have the best experience possible! We provide comprehensive and competitive benefits packs for our full-time employees.
Medical, Dental, and Vision fully subsidized by Velocity
Health Savings Account with employer contributions
401k after 6 months of employment
Education and Certification Reimbursement and Bonus programs
Paid Time off and company Holidays with floating holidays for flexibility
Gym membership reimbursements
Volunteer rewards and “give-back” initiatives
In-office lunch provided
We are a hybrid team (2 days remote, 3 days in office).
Velocity Risk participates in E-Verify. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster.pdf
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