Office Administrator - Kavaliro

Kavaliro is seeking a motivated and initiative Office Administrator who will be responsible for maintaining smooth office operations by organizing daily procedures, managing correspondence, maintaining filing systems, and handling supply orders. The successful candidate will have strong task management skills and be comfortable working independently.


Key Responsibilities:

• Oversee office functions and ensure adherence to company policies for operational efficiency.
• Manage travel arrangements, schedules, and appointments for senior management.
• Welcome visitors and direct them appropriately.
• Coordinate conference room bookings.
• Handle phone calls and emails, as well as other types of communication (letters, packages, etc.).
• Provide support for budgeting and bookkeeping tasks.
• Maintain and update various records, including personnel and financial data.
• Assist in preparing expense reports and collaborate with the Accounting Department on financial reporting.
• Monitor office supply inventory and place orders when needed.
• Prepare and submit reports, presentations, and proposals as required.
• Perform additional duties as needed.

Required Skills and Abilities:

• Ability to take initiative and manage tasks independently.
• High degree of confidentiality and integrity.
• Commitment to adhering to company policies and procedures.
• Strong attention to detail and commitment to accuracy in a fast-paced setting.
• Excellent written and verbal communication skills.
• Outstanding organizational skills.
• A positive attitude with the ability to work well with management, colleagues, clients, and vendors.
• Ability to multitask efficiently in a dynamic, deadline-driven environment.
• A collaborative, solution-oriented approach with ownership of tasks.

Education and Experience:

• Associate’s degree required.
• 2+ years of relevant office administration experience.
• Experience with expense reporting and strong numerical skills.
• Proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
• Prior experience booking corporate travel.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

On-Site

By using best practices and optimal employee recruiting strategies, Kavaliro provides employers with employment solutions by providing the most qualified and professional employees, who can staff both project and permanent positions in order to ensure the ongoing success of all types of businesses. We use a streamlined-yet-thorough approach to staffing that saves our clients administrative time, resources and money.