Office Administrator at Vaco, LLC
Memphis, TN
About the Job
We are seeking a detail-oriented and organized Office Admin/Bookkeeper to join our team
The ideal candidate will be responsible for managing day-to-day administrative tasks and maintaining accurate financial records
This role requires excellent communication skills, proficiency in accounting software, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Manage and organize office operations and procedures.
Maintain accurate and up-to-date financial records, including accounts payable and receivable, payroll, and general ledger entries.
Prepare and process invoices, expense reports, and other financial documents.
Perform bank reconciliations and assist with monthly, quarterly, and annual financial reporting.
Handle administrative tasks such as scheduling, correspondence, and maintaining office supplies.
Assist in the preparation of budgets and financial forecasts.
Ensure compliance with relevant regulations and standards.
Support other departments with administrative and bookkeeping tasks as needed.
Qualifications:
Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
Proven experience in an office administration and bookkeeping role.
Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy in financial record-keeping.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
The ideal candidate will be responsible for managing day-to-day administrative tasks and maintaining accurate financial records
This role requires excellent communication skills, proficiency in accounting software, and the ability to handle multiple tasks efficiently.
Key Responsibilities:
Manage and organize office operations and procedures.
Maintain accurate and up-to-date financial records, including accounts payable and receivable, payroll, and general ledger entries.
Prepare and process invoices, expense reports, and other financial documents.
Perform bank reconciliations and assist with monthly, quarterly, and annual financial reporting.
Handle administrative tasks such as scheduling, correspondence, and maintaining office supplies.
Assist in the preparation of budgets and financial forecasts.
Ensure compliance with relevant regulations and standards.
Support other departments with administrative and bookkeeping tasks as needed.
Qualifications:
Bachelor’s degree in Business Administration, Accounting, or a related field preferred.
Proven experience in an office administration and bookkeeping role.
Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy in financial record-keeping.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
