Contemporary Plumbing & Heating Inc

Office Administrator

Contemporary Plumbing Company is a family-owned and operated business specializing in commercial and residential plumbing. Founded by Ray in 1987, our company has been a leader in the industry. We are currently seeking an Office Administrator to join our team and work directly with our Vice President, Nicholas. If you are a detail-oriented individual with excellent organizational skills, we want to hear from you!

Learn more about us at: https://www.cphnj.com/ 

About The Role

The Office Administrator will report directly to our Vice President, Nicholas, and assist him in the estimating process. You will receive training on our system setup and will be required to adapt to changing priorities in a fast-paced environment. As our estimating team expands, the role will grow to support multiple team members.

As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for managing administrative tasks, estimating and start-up work for construction projects, handling vendor relationships, and assisting with human resources tasks. This is a great opportunity for someone who enjoys working in a fast-paced environment and has a strong ability to multitask.

Responsibilities:

• Answer the main phone line and direct calls to the appropriate team members, whether by forwarding calls, taking messages, or providing contact information for field team members.
• Use QuickBooks and BuilderTrend to input project budgets accurately.
• Collaborate with suppliers to obtain competitive pricing for materials and rentals.
• Correspond with General Contractor partners and clients to ensure a seamless experience, including sending proposal emails, obtaining submittal approvals, and handling close-out documents.
• Provide administrative support to ensure office operations run efficiently.
• Prepare and disseminate correspondence, memos, and reports.
• Assist in budget preparation and financial report generation.
• Maintain both electronic and physical filing systems.
• Assist with human resources tasks, including onboarding new employees and managing employee records.
• Utilize QuickBooks for financial record-keeping.
• Assist in estimating projects using QuickBooks and BuilderTrend, with training provided on the BuilderTrend platform.

Qualifications:

• Proven experience as an office administrator or in a similar role.
• Experience in the construction or plumbing industry.
• Strong administrative and organizational skills.
• Proficient in budgeting and financial management.
• Experience in vendor management.
• Knowledge of human resources practices and procedures.
• Knowledge of the BuilderTrend platform or a willingness to learn the program.
• Proficient in using QuickBooks for financial record-keeping.
• Excellent phone etiquette and communication skills.
• Strong calendar management.

Salary and Benefits:

• Full-time (40 hours per week).
• Salary at $18.00 - $20.00 per hour, commensurate with experience.
• 401(k) matching
• Dental Insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance