Office Administrator - Headlands Research

Artemis Research is a leading principal investigator- and patient-focused clinical research company dedicated to advancing medical treatments. Established in 2008 by colleagues who bring more than 50 years of combined research experience, Artemis specializes in Psychiatry/Neurology, Internal Medicine, and Women’s Health studies. With multiple locations serving Southern California, including San Diego and Riverside, each Artemis site is fully equipped to conduct complex clinical research trials. Together with Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 18 sites across the US and Canada, with plans for further expansion.

Want to be a part of a growing company that’s making a difference in our world? Look no further than Artemis Institute for Clinical Research! You’ll enjoy a friendly and exciting culture with opportunities for growth and advancement. We offer the following generous benefits to our full-time employees:

• A range of PPO and HMO medical plans
• PPO and HMO dental plans
• Vision coverage, long term disability plan, and life/AD&D coverage
• 401k plan
• Paid holidays and paid time off
• A welcoming work environment

We’re looking for a bright, talented new team member to be a part of our story. Check out this current opening and if you think you may be a fit for the role, please apply.

The Role

Artemis is looking for an Office Administrator for the Riverside office. Under the supervision of the Site Director, the Office Administrator is responsible for supervising all administrative aspects of the office.

Position Type: Full Time

Pay Range: $18-$23/hr

Location: Riverside-no remote work

Travel: 10%

Work Schedule: Monday- Friday 7:00am-3:30 pm

• Management and oversight of all office supplies and equipment to ensure the site is fully operational and in compliance with required pertinent regulations
• Maintain clear and consistent communications with Site Management teams and leadership to ensure efficient daily operational flow
• Manage facility-related expenses to ensure budget adherence and maximize profitability for the company
• Audit and manage the office for compliance with standards for inventory, maintenance, cleanliness, etc.
• Greet patients, visitors, representatives, and other customers and direct them in a friendly, prompt and helpful manner

• Must have strong computer skills, and able and willing to learn new software systems
• Must have prior office administration experience or similar experience
• Bachelors or advanced degree/certification a plus
• Bilingual in Spanish/English a plus
• Commitment and ability to deliver excellent customer service
• Excellent communication, punctual and responsible
• Extremely well organized
• Excellent verbal and written communication skills
• Trustworthy, reliable; attentive to details
• Mature and pleasant demeanor
• Willingness to learn new tasks and grow with the company