Office Administrator - Addison Group

Job Title: Office Administrator (part-time, Monday through Thursday)

Location: San Francisco, CA

Pay: $25-27 per hour

We are seeking a highly organized and proactive Office Administrator to support our team at a leading investment bank in San Francisco. This role involves overseeing daily office operations, maintaining a productive workplace, and providing administrative support to ensure smooth functioning within our fast-paced environment. The ideal candidate is detail-oriented, a strong communicator, and able to juggle multiple tasks efficiently.

• Front Desk Management: Serve as the first point of contact for visitors, manage reception duties, and provide excellent customer service.
• Office Operations: Oversee office supplies and inventory, manage vendor relationships, coordinate with building management, and maintain general office tidiness.
• Administrative Support: Assist executives and staff with scheduling, travel arrangements, meeting coordination, and calendar management.
• Event Coordination: Organize in-office events, meetings, and social gatherings, including catering, setup, and logistics.
• Document Management: Organize and maintain office files, including employee records, contracts, and other confidential documents.
• Communication: Serve as a liaison between employees and management, providing updates on company policies and procedures.

Qualifications:

• Education: Bachelor’s degree preferred, or equivalent work experience.
• Experience: 2-4 years of administrative or office management experience, ideally in finance or a related field.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with office management software and scheduling tools.
  • Ability to maintain discretion and handle confidential information.

Addison Group is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, or status as a covered veteran. We comply with all applicable state and local laws regarding non-discrimination in employment and offer reasonable accommodations for qualified individuals with disabilities upon request.