Office Assistant - Asotin County Health District
Asotin, WA
About the Job
Performs Receptionist, Custodial tasks and WIC Clerk/Certifier functions for the Asotin County Health District. This is an hourly position, 34-36 hours per week, typically Monday through Thursday 8:30 AM until 5:30 PM with the opportunity to work additional hours. This is not a remote position.
TYPICAL WORK: Typical work duties include, but are not limited to, the following:
Receptionist/Clerical Greet, assist, and direct clients in-person and over the phone; take and disseminate messages; assist programs with day-to-day tasks as needed; collect and process payments; run weekly deposit; assemble and file accounts payable paperwork; maintain office inventory; and assume role of Vital Records Registrar.
WIC Clerk/Certifier Screen, enroll, and transfer participants; maintain schedule and coordinate reminders; follow-up with missed appointments and WIC interest submissions; basic nutrition counseling, referrals to outside resources; maintain caseload and production as required by clinic; stay up to date on webinars, trainings, and changes; ability to complete appointments in-person and over the phone; maintain compliance with HIPAA as required by the State.
Custodial/Janitorial Maintain/decorate lobby; maintain cleanliness and perform janitorial needs in all communal areas of the office; maintain cleaning supplies inventory.
Additional tasks may be assigned as needed.
QUALIFICATIONS:
- High school diploma or GED equivalent
- Minimum of 2 years clerical and/or customer service experience
ESSENTIAL JOB FUNCTIONS:
- Multi-task in a fast-paced environment with general understanding of receptionist tasks
- General understanding of time sheet keeping, filing, accounting records, and adherence to document naming schemes
- Take action to correct janitorial needs
- Understand importance of agency-wide database, utilize system appropriately
- Communicate effectively in all forms, in individual and group settings
- Respond to public health emergencies as required by the District
- Establish and maintain cooperative, effective working relationships with team and community
SKILLS REQUIRED:
- Type a minimum of 40 wpm, use of general office equipment and materials, familiarity with Microsoft programs, multi-line telephone system, credit card scanner and associated software, and issuing receipts
- Attention to detail
- Adapt to changes in processes, procedures, systems, forms, staffing, duties, and/or tasks
- Understand forms, schedules, directions, diagrams, manuals, etc.
- Perform basic math and alphabetization skills
- Manage time and follow through effectively
- Possess excellent, professional telephone skills
- Nutrition training or experience
- Previous work with infants, children, and families
WORKING ENVIRONMENT/ PHYSICAL ABILITIES:
- Work with distractions and frequent interruptions
- Fast paced environment, with sitting or standing for long periods of time
- Lift up to 30 pounds
- Sufficient hearing and speech to communicate in-person and on the telephone
- Manual dexterity and visual acuity to operate a computer station and other machines
- In-office work with some opportunity to participate in outreach events
- Rarely, but occasional contact with bodily fluids may occur
REGULATORY REQUIREMENTS:
Criminal Background Check
Benefits Summary:
- 100% paid medical coverage for employee and the option for family coverage
- 100% paid dental and vision coverage for employee and the option for family coverage
- Employee Assistance Program
- Retirement
- Paid vacation
- Paid sick leave
- 2 paid floating holidays
- 11 paid holidays
*The employee filling this position may be required to stay at or return to work during public health incidents and/or emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency. For example: a contact tracer or similar role as needed.