Office Assistant - Asotin County Health District

Performs Receptionist, Custodial tasks and WIC Clerk/Certifier functions for the Asotin County Health District. This is an hourly position, 34-36 hours per week, typically Monday through Thursday 8:30 AM until 5:30 PM with the opportunity to work additional hours. This is not a remote position.

TYPICAL WORK: Typical work duties include, but are not limited to, the following:

Receptionist/Clerical Greet, assist, and direct clients in-person and over the phone; take and disseminate messages; assist programs with day-to-day tasks as needed; collect and process payments; run weekly deposit; assemble and file accounts payable paperwork; maintain office inventory; and assume role of Vital Records Registrar.

WIC Clerk/Certifier Screen, enroll, and transfer participants; maintain schedule and coordinate reminders; follow-up with missed appointments and WIC interest submissions; basic nutrition counseling, referrals to outside resources; maintain caseload and production as required by clinic; stay up to date on webinars, trainings, and changes; ability to complete appointments in-person and over the phone; maintain compliance with HIPAA as required by the State.

Custodial/Janitorial Maintain/decorate lobby; maintain cleanliness and perform janitorial needs in all communal areas of the office; maintain cleaning supplies inventory.

Additional tasks may be assigned as needed.

QUALIFICATIONS:

• High school diploma or GED equivalent
• Minimum of 2 years clerical and/or customer service experience

ESSENTIAL JOB FUNCTIONS:

• Multi-task in a fast-paced environment with general understanding of receptionist tasks
• General understanding of time sheet keeping, filing, accounting records, and adherence to document naming schemes
• Take action to correct janitorial needs
• Understand importance of agency-wide database, utilize system appropriately
• Communicate effectively in all forms, in individual and group settings
• Respond to public health emergencies as required by the District
• Establish and maintain cooperative, effective working relationships with team and community

SKILLS REQUIRED:

• Type a minimum of 40 wpm, use of general office equipment and materials, familiarity with Microsoft programs, multi-line telephone system, credit card scanner and associated software, and issuing receipts
• Attention to detail
• Adapt to changes in processes, procedures, systems, forms, staffing, duties, and/or tasks
• Understand forms, schedules, directions, diagrams, manuals, etc.
• Perform basic math and alphabetization skills
• Manage time and follow through effectively
• Possess excellent, professional telephone skills
• Nutrition training or experience
• Previous work with infants, children, and families

WORKING ENVIRONMENT/ PHYSICAL ABILITIES:

• Work with distractions and frequent interruptions
• Fast paced environment, with sitting or standing for long periods of time
• Lift up to 30 pounds
• Sufficient hearing and speech to communicate in-person and on the telephone
• Manual dexterity and visual acuity to operate a computer station and other machines
• In-office work with some opportunity to participate in outreach events
• Rarely, but occasional contact with bodily fluids may occur

REGULATORY REQUIREMENTS:

Criminal Background Check

Benefits Summary:

• 100% paid medical coverage for employee and the option for family coverage
• 100% paid dental and vision coverage for employee and the option for family coverage
• Employee Assistance Program
• Retirement
• Paid vacation
• Paid sick leave
• 2 paid floating holidays
• 11 paid holidays

*The employee filling this position may be required to stay at or return to work during public health incidents and/or emergencies to perform duties specific to this classification or to perform other duties as requested in an assigned response position. This may require working a non-traditional work schedule or working outside normal assigned duties during the incident and/or emergency. For example: a contact tracer or similar role as needed.