Office Assistant Manager - Public Law Center

About Public Law Center

About the role

What you"ll do

• Coordinate and schedule professional services such as office cleaning, pest control, gardening/tree trimming, document shredding, plumbing etc.
• Receive and process work order requests; ensure problems are resolved quickly.
• Facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
• Provide clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting and distributing mail, and preparing documents.
• Provide back-up front desk coverage to cover rest breaks, vacations, sick days etc.
• Coordinate and/or performs space-use analysis and similar assessments for facilities.
• Maintain inventory of office supplies; order new supplies as needed.
• Assist in maintaining an orderly office environment.
• Assist with onboarding and offboarding employees.
• Maintain office files; implement an efficient system for other staff to access files and records.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• At least one to three years of administrative and clerical experience required.
• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Bilingual in Spanish.
• Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

• Compensation dependent on experience; range of $27.00/hour to $29.00/hour

• Competitive benefits provided, and for this position include:
  • Health, Dental, Vision, Disability, and Life Insurance (100% of employee premium costs paid by PLC, and 50% of dependent health insurance premium costs paid by PLC)
  • Flexible Spending Account Program to help pay for medical expenses and childcare costs
  • 15 paid holidays per year
  • Approximately 1 paid week off during office winter closure (between Christmas Day and New Year's Day)
  • 21 paid sick days per year
  • 15 paid vacation days per year
  • 2 paid wellness days per month to promote mental wellness and general wellbeing
  • Birthday paid time off (2 hours of paid time off during birthday month)
  • 403b retirement plan (after 6 months of employment PLC provides a matching contribution equaling 100% of salary deferral up to a maximum of 3-4%, depending on length of employment)
  • Monthly $55 stipend for Wi-Fi and cell phone use
  • Monthly Bilingual Pay Premium upon successful completion of an oral and/or written test ($50 for oral premium and $50 for written premium)
  • Optional monthly peer support group facilitated by third party mental health clinic
  • Opportunities for growth and advancement

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