Office Assistant (Part-Time) - Imbed Biosciences, Inc

Company Description

Imbed Biosciences is a privately held medical device company emerging as a leader in the development of advanced therapies for the treatment of burns, chronic wounds, surgical wounds, and soft-tissue repair. Microlyte Matrix® is the world’s first and only fully synthetic, antimicrobial wound matrix. Common indications include diabetic foot ulcers, venous leg ulcers, pressure ulcers and surgical wounds.

Position: Office Assistant 

Department: Administrative

Reports to:  Office Manager/Sales and Operations Coordinator

Location: Middleton, WI

Job Description: The Office Assistant provides administrative support to ensure the efficient operation of the office. This role includes handling various tasks, such as ordering office supplies, keeping the breakroom tidy and stocked, answering the door, organizing files, and assisting with general office duties to facilitate smooth daily operations. An Office Assistant is responsible for supporting the day-to-day operations of an office by performing various administrative and clerical tasks.

KEY RESPONSIBILITIES:

• Document Management: Organize, file, and maintain physical and electronic records and documents.
• Receiving Mail and Packages: Collect incoming mail and packages. Sort incoming mail by department or individual recipients. Ensure that mail and packages are distributed promptly and accurately to the intended recipients.
• Reception Duties: Greet visitors, clients, and vendors, and provide them with appropriate assistance.
• Supply Management: Monitor and manage office supplies inventory and place orders as needed.
• Data Entry: Input, update, and maintain accurate records in databases or spreadsheets.
• Assisting Departments: Provide administrative support to various departments, such as HR, finance, or marketing, as needed.
• Office Maintenance: Ensure the office is tidy, organized, and all equipment is in working order.
• Meeting Preparation: Assist in preparing materials for meetings, including setting up conference rooms and arranging refreshments.
• Special Projects: Assist with occasional special projects as required by management.

• Education: High school diploma or equivalent (Associate's or Bachelor's degree preferred).
• Experience: Previous experience in a clerical or administrative role is advantageous.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software.
•  Excellent communication (written and verbal) and interpersonal skills.
• Strong organizational and time-management skills with the ability to multitask.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Familiarity with office equipment

Additional Information

This is a onsite position located in Middleton, WI

Additional information to this rewarding position:

•       Flexible schedule
• Thorough Training and Support

About Imbed Biosciences Inc.

Imbed Biosciences Inc. offers a creative and collaborative work environment, with excellent benefits and a casual culture. Please submit your resume with a cover letter to be considered.

Why should you apply: Imbed Biosciences, Inc. is a growing Medical Device company with commercial products being sold in the U.S. and overseas and with many exciting products in the development pipeline.   

At Imbed, we offer flexibility, excellent salary and benefits, professional growth and development, and a team that will propel you to succeed! 

If you are looking for a place to grow, thrive, innovate, make a difference in patients' lives, and enjoy the work you do, then we want you on the Imbed team! For more information, visit www.imbedbio.com.