Office Assistant/Receptionist - The Job Exchange Associates, Inc.
Philadelphia, PA
About the Job
Our client located in Center City Philadelphia within the financial services industry is looking for an Administrative Assistant to maintain the efficiency and welcoming atmosphere of their office. Someone who is trustworthy, responsible and has a caring demeanor. This role covers a broad range of tasks from administrative support to maintaining the kitchen and common areas, ensuring the office is a pleasant environment for everyone.
- Dates of contract - Oct 30, 31 and Nov 4, 5, 6, & 7
- Hours 8:30 to 5 p.m. (in office)
- Dress code - professional side of business casual
Key Responsibilities:
- Act as the first point of contact for visitors, offering a warm welcome and professional assistance in person and on the phone.
- Handle incoming calls, directing them to appropriate team members or taking messages as needed.
- Maintain cleanliness and organization of the kitchen, common areas, and conference rooms. Ensure these areas are stocked with necessary supplies and ready for use.
- Follow up with housekeeping and maintenance concerning facilities and building matters.
- Efficiently manage the distribution and dispatching of mail and packages.
- Assist with execution of internal events and onboarding new hires (desk set up and security access)
- Provide support to various departments, contributing to projects and daily operational tasks.
Competencies for Success:
- Excellent communication and interpersonal skills.
- Strong organizational abilities with attention to detail.
- Proactive and resourceful with a solution-oriented mindset.
- Experience managing office supplies and coordinating events.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Minimum of one (1) year prior related experience preferred.
Source : The Job Exchange Associates, Inc.
