Office Assistant - The Contractor Consultants

Join a dynamic team! Mr. Ammonia Refrigeration Inc. is seeking an organized and proactive Office Assistant to support our operations and help deliver top-tier refrigeration services.

Job Title: Office Assistant

Company Name: Mr. Ammonia Refrigeration Inc

Salary: $18.00 - $25.00 per hour

Full Job Description

Mr. Ammonia Refrigeration Inc. is looking for a professional and highly motivated Office Assistant with excellent communication skills and a team-oriented attitude. As a small and fast-paced organization, we are seeking someone who can multitask efficiently and has strong organizational skills, attention to detail, and the ability to follow up on requests promptly. In this role, you will act as a liaison between the owner and various internal and external associates to meet customer needs, working with office administration, subcontractors, vendors, customers, service technicians, welders, and warehouse staff daily.

This role includes project management, estimating, and handling various office administrative tasks. You will be responsible for creating quotes in QuickBooks, coordinating with vendors for parts, and following up with customers to ensure smooth operations.

Who we are: 

Mr. Ammonia Refrigeration Inc. is an industry leader specializing in industrial ammonia refrigeration systems with over 40 years of expertise. Based in Columbus, Ohio, we provide comprehensive design-build solutions, maintenance, and emergency services to the food and beverage industry across Ohio. Our state-of-the-art installation, engineering, and service programs are designed with energy efficiency and long-term operational savings in mind. With a focus on customer satisfaction and project execution, we've built a reputation for excellence and reliability in industrial refrigeration.

• Prepare parts quotes based on email requests and recommendations from service technicians.
• Create and manage invoices using QuickBooks.
• Maintain and update Google Sheets for proposals, scheduling, and purchase orders.
• Handle return shipments, including obtaining RMA and preparing shipping documents.
• Request quotes and bids from vendors for parts and materials, and provide quotes to customers.
• Manage inventory and ensure proper stock levels.
• Request insurance certificates from subcontractors and upload them to the ISN website.
• Prepare and send monthly statements to customers.
• Manage collections and perform monthly reviews of receivables.
• Double-check and audit Google Sheets entries for accuracy, including proposals, schedules, and purchase orders.
• Assist with vehicle maintenance planning and update scheduled PM tasks.

• Proven experience in office administration or a similar role.
• Proficiency in QuickBooks for invoicing and quote management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work in a fast-paced environment and manage multiple responsibilities.
• Proficiency in Google Sheets or Microsoft Excel for managing schedules and records.
• Experience in inventory management is a plus.
• Ability to work independently and as part of a team.
• Positive attitude and a strong work ethic.

• Health Insurance Options
• Retirement Plan Options
• Paid Time Off
• Career Growth Opportunities
• Work Life Balance
• Travel Opportunities
• Company and Team Events
• Performance or Annual Bonuses
• Continued Training and Certifications

• 8 hour shift
• Full-time position, Monday to Friday
• 8am to 5pm with 1 hour lunch break

• On site
• Columbus, OH