Office Associate and Accounts Manager - The Contractor Consultants

Join Our Team as an Office Associate and Accounts Manager at VA Commercial Repair Solutions!

Job Title: Commercial HVAC - Crew Lead

Company Name: VA Commercial Repair Solutions

Salary: $16-$18/ hr + Depending on Experience

Full Job Description

VA Commercial Repair Solutions is seeking a motivated and detail-oriented Office Associate and Accounts Manager to join our dynamic team. In this role, you will be responsible for managing day-to-day office operations, coordinating with clients and service technicians, and maintaining accurate client accounts. This position is ideal for someone who thrives in a fast-paced environment and has excellent communication and organizational skills.

Who we are: 

VA Commercial Repair Solutions, based in Fishersville, VA, has been serving Virginians since 2008 with over 50 years of combined experience in commercial HVAC, refrigeration, and electrical contracting. Our team of professional contractors uses the latest equipment and years of expertise to solve a wide range of heating, cooling, refrigeration, and mechanical repair issues. We are dedicated to providing ethical, professional, and dependable service, ensuring your business operates smoothly with minimal downtime. We advocate for repair before replacement, offering affordable and reliable solutions that enhance business operations and customer satisfaction. At VA Commercial Repair Solutions, our commitment to Christian-based values underpins everything we do.

• Schedule clients and coordinate jobs with service technicians to ensure timely and efficient service delivery.
• Source and order parts as needed, ensuring they are available for upcoming jobs.
• Compile and manage invoices, ensuring accuracy and timely submission to clients.
• Communicate with clients on job progress, addressing inquiries, and resolving any issues promptly.
• Serve as the primary point of contact for clients, managing day-to-day office operations, including scheduling, correspondence, and administrative tasks.
• Maintain and update client accounts, ensuring records are accurate, complete, and up-to-date.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Coordinate with various departments to ensure seamless workflow and communication across the organization.
• Support the sales team with client follow-ups, account management tasks, and any additional administrative duties.

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Proven experience in an administrative or account management role, preferably in a construction oriented environment.
• Excellent communication and interpersonal skills, with the ability to build strong client relationships.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience in scheduling and coordinating service jobs is a plus.

• 7 major paid holidays a year
• 1 week paid vacation a year (after 1 year)
• IRA and Max Company Contribution
• Medical/Dental Insurance (eligible in 6 months)
• $500 Sign-On Bonus (after 6 months)
• Opportunities for professional growth and development.
• Friendly and supportive work environment.

• 8 hour shift
• Monday to Friday 

• Fishersville, VA 22939