Office Clerk - A1395352CHI-4658 - Beacon Hill Staffing Group, LLC
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295791 Position Summary:
We are seeking a dynamic and dedicated Receptionist to join our
client's program enforcement team. The ideal candidate will be the
first point of contact for visitors, providing a warm and professional
welcome and directing them to appropriate meetings, to fill out
appropriate forms, or redirecting to alternate venues. Working with the
public, this role requires someone who can balance firmness and care,
ensuring all interactions are handled with exceptional customer service
while maintaining office protocols and procedures. Great opportunity for
someone who is looking to transition retail, hospitality, or security
experience into a corporate setting.
Key Responsibilities:
- Visitor Engagement:
- Greet and welcome visitors with a friendly and professional
demeanor.
- Assist visitors with inquiries, directing them to the
appropriate staff or resources.
- Ensure all visitors sign in and follow office security
protocols.
- Administrative Support:
- Follow up on paperwork resulting from meetings, ensuring all
documents are complete and submitted in a timely manner.
- Enter data accurately into multiple systems, maintaining
confidentiality and data integrity.
- Manage incoming and outgoing mail, as well as office supplies
inventory.
- Customer Service:
- Provide strong customer service by addressing visitor and
resident concerns promptly and effectively.
- Handle difficult situations with a firm yet caring approach,
ensuring all parties feel heard and respected.
- Coordinate with other departments to resolve issues and provide
comprehensive support to visitors and residents.
- Office Coordination:
- Maintain a clean and organized reception area.
- Schedule appointments and manage meeting room bookings.
Qualifications:
- High school diploma or equivalent; education in social services or
nonprofit administration is a plus.
- Proven experience in a customer-facing role working with the general
public.
- Proficient in MS Office and comfortable learning new software
systems.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to remain calm and professional under pressure.
- Firm yet compassionate approach to handling difficult situations.
Personality Traits:
- Firmness: Able to enforce office policies and procedures
consistently and fairly.
- Caring Nature: Demonstrates empathy and understanding, ensuring
all visitors and residents feel valued and respected.
- Professionalism: Maintains a polished and professional
appearance and demeanor at all times.
- Dependability: Reliable and punctual, with a strong work ethic
and commitment to the role.
Working Conditions:
- Full-time, oniste position with regular office hours.
- Occasional evening or weekend work may be required to support office
events or activities.
- Position is based in a busy office environment, requiring frequent
interaction with visitors and staff.
Beacon Hill is an Equal Opportunity Employer that values the strength
diversity brings to the workplace. Individuals with Disabilities and
Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or
conviction records will be considered for employment in accordance with
the Los Angeles County Fair Chance Ordinance for Employers and the
California Fair Chance Act.
If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following li k into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your
opportunity for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.
Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal,
Beacon Hill Life Sciences and Beacon H
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12295791 Position Summary:
We are seeking a dynamic and dedicated Receptionist to join our
client's program enforcement team. The ideal candidate will be the
first point of contact for visitors, providing a warm and professional
welcome and directing them to appropriate meetings, to fill out
appropriate forms, or redirecting to alternate venues. Working with the
public, this role requires someone who can balance firmness and care,
ensuring all interactions are handled with exceptional customer service
while maintaining office protocols and procedures. Great opportunity for
someone who is looking to transition retail, hospitality, or security
experience into a corporate setting.
Key Responsibilities:
- Visitor Engagement:
- Greet and welcome visitors with a friendly and professional
demeanor.
- Assist visitors with inquiries, directing them to the
appropriate staff or resources.
- Ensure all visitors sign in and follow office security
protocols.
- Administrative Support:
- Follow up on paperwork resulting from meetings, ensuring all
documents are complete and submitted in a timely manner.
- Enter data accurately into multiple systems, maintaining
confidentiality and data integrity.
- Manage incoming and outgoing mail, as well as office supplies
inventory.
- Customer Service:
- Provide strong customer service by addressing visitor and
resident concerns promptly and effectively.
- Handle difficult situations with a firm yet caring approach,
ensuring all parties feel heard and respected.
- Coordinate with other departments to resolve issues and provide
comprehensive support to visitors and residents.
- Office Coordination:
- Maintain a clean and organized reception area.
- Schedule appointments and manage meeting room bookings.
Qualifications:
- High school diploma or equivalent; education in social services or
nonprofit administration is a plus.
- Proven experience in a customer-facing role working with the general
public.
- Proficient in MS Office and comfortable learning new software
systems.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Ability to remain calm and professional under pressure.
- Firm yet compassionate approach to handling difficult situations.
Personality Traits:
- Firmness: Able to enforce office policies and procedures
consistently and fairly.
- Caring Nature: Demonstrates empathy and understanding, ensuring
all visitors and residents feel valued and respected.
- Professionalism: Maintains a polished and professional
appearance and demeanor at all times.
- Dependability: Reliable and punctual, with a strong work ethic
and commitment to the role.
Working Conditions:
- Full-time, oniste position with regular office hours.
- Occasional evening or weekend work may be required to support office
events or activities.
- Position is based in a busy office environment, requiring frequent
interaction with visitors and staff.
Beacon Hill is an Equal Opportunity Employer that values the strength
diversity brings to the workplace. Individuals with Disabilities and
Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or
conviction records will be considered for employment in accordance with
the Los Angeles County Fair Chance Ordinance for Employers and the
California Fair Chance Act.
If you would like to complete our voluntary self-identification form,
please click here or copy and paste the following li k into an open
window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your
opportunity for employment, or the terms or conditions of your
employment. This form will be used for reporting purposes only and will
be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career
placement and flexible staffing, we deliver coordinated staffing
solutions with unparalleled service, a commitment to project completion
and success and a passion for innovation, creativity and continuous
improvement.
Our niche brands offer a complete suite of staffing services to emerging
growth companies and the Fortune 500 across market sectors, career
specialties/disciplines and industries. Over time, office locations,
specialty practice areas and service offerings will be added to address
ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill
Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal,
Beacon Hill Life Sciences and Beacon H
Source : Beacon Hill Staffing Group, LLC
