Office Clerk & Receptionist - Bilingual Spanish - Ultimate Staffing Services

Office Clerk & Receptionist needed ASAP!

$17-$22/hr (DOE)

On-Site in Pasadena, CA area

A receptionist serves as the initial point of contact for visitors, clients, and employees within an organization. Their role is vital in creating a positive first impression and maintaining effective communication. Job duties for receptionists may vary based on the organization's size, industry, and specific needs.

Responsibilities:
-Welcome and assist visitors with a friendly and professional demeanor.
-Direct guests to the appropriate person or department.
-Answer incoming telephone calls and provide information or transfer calls to the appropriate individuals or departments.
-Take and relay messages accurately.
-Maintain a clean and organized front desk area.
-Manage the sign-in and sign-out process for visitors.
-Receive and distribute mail and packages.
-Coordinate courier and delivery services as needed.
-Schedule appointments and meetings for staff.
-Coordinate conference room bookings.
-Offer general information about the organization, such as office hours, directions, and services provided.
-Provide basic administrative support, such as photocopying, faxing, and filing.
Assist with data entry tasks as needed.
-Respond to inquiries from visitors, clients, and employees.
-Forward complex or specific inquiries to the appropriate department.
-Assist with travel arrangements for employees and guests.
-Maintain logs of visitor information, including names, contact details, and purpose of visit.
-Serve as a liaison between different departments and individuals.
-Follow established procedures in case of emergencies, such as fire or evacuation.
-Monitor and order office supplies as needed.
-Keep track of inventory and reorder supplies in a timely manner.
-Provide support for special projects or events as requested.
-Collaborate with other administrative staff to ensure smooth operations.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.