Office Clerk - Burnett Specialists

Office Clerk
 
Location: San Antonio, TX 78213
Hours: Monday-Friday 8am-5pm
Pay: $17.00-18.00/hr
Length: Long term contract
 


GENERAL DESCRIPTION:
The Maintenance Clerk will be responsible for providing a variety of administrative function and support for the maintenance department. Maintains departmental records, logs, and files, answers and directs calls and questions, and prepares reports and correspondence. Maintains facility/furniture keys, all supplies within the maintenance department to ensures that the inventory is stocked and there is sufficient material to fill work order request, submit purchasing request and completes miscellaneous projects as assigned. Maintains professional relations with vendors, suppliers, and outside contractors.

 
RESPONSIBILITIES:

• Performs filing and related recordkeeping duties i.e. PM schedule, monthly facility walkthroughs; generator testing; fire extinguisher monthly review; inspection on mechanical equipment.
• Prepares and maintains selected report and documents for the Department. Maintains contracts, payments, and receipts in centralized shared folders.
• Assist with the tracking of company building and furniture keys. Assure that keys are being retrieved in a timely manner upon staff/vendor separation from the organization. Orders and picks up keys from identified vendor for building doors and filing cabinets.
• Assist in the generating and tracking of work orders and purchase orders as requested by the department. Enters work order information into computer system. Submit purchase request to accounting/purchasing through e-requestor.
• Assist the department in tracking all facility needs to identify yearly budget.
• Assist with the obtaining of bids from various vendors in accordance with the work order directions and established procurement protocols.
• Assist with the completing of monthly inventory of Janitorial paper supplies. Reorder supplies if needed.
• Maintain facility project folders i.e. Bienvivir El Paso and San Antonio, on the portal for identified budgeted project items.
• Complete minute for Maintenance Department needs i.e. Monthly Supervisor meeting and maintenance staff meetings.
• Assist with the updating and maintaining of all SDS sheets at all centers.
• Performs other duties as assigned, logically related to the responsibility level of the current job description.

 

QUALIFICATIONS / REQUIREMENTS:

• Must have a High School Diploma or equivalent.
• A minimum of 1 to 2 years working in Facilities/Maintenance field and/or equivalent experience.
• Secretarial and business coursework highly desirable.
• Must have a VALID Texas driver’s license.
• Must complete at TB test prior to starting.

 
KNOWLEDGE, SKILLS, AND ABILITIES:

• Understanding of Facility department policies and procedures.
• Knowledge of related work order systems and thorough understanding of purchasing software systems is preferred.
• Knowledge: Microsoft applications, to include Word, Excel, and Power Point; Maintenance software system; purchasing software system; inventory control.
• Communications Skills: Good verbal and written communication skills is a must to communicate through work order system and to procure materials.
• Skills/Abilities: Strong interpersonal and public relations skills; excellent typing skills and able to operate related computer applications; good math skills; well organized and attentive to detail.
• Time Management Skills: Ability to work under stress and meet tight deadlines.

• SANAN80