Office Coordinator - Sazerac Company

Build your career at Sazerac! With almost 400 years of rich history, Sazerac Company has thrived as an independent, American family-owned company with operations in the United States and around the world. Since the 2000s, Sazerac has averaged double digit growth every year! Sazerac Company produces and markets the most award-winning bourbons and whiskeys in the world, including Buffalo Trace, Pappy Van Winkle, Eagle Rare, Blanton’s, and Sazerac Rye. Additionally, Sazerac owns many popular brands across a range of spirits, including Fireball, Southern Comfort, Seagram’s V.O., Myers’s, Goldschläger, Parrot Bay, 99 Brand, and Platinum Vodka. 

We’re proud of our award-winning culture and distilleries. Our Louisville office has been named one of the “Best Places to Work in Kentucky” four times, and our Buffalo Trace Distillery has earned the title of “world’s most award-winning distillery” through the dedication of our craftsmen for well over 200 years. Whether you’re a recent graduate or an experienced professional, Sazerac provides extraordinary opportunities for growth with competitive salaries and benefits in an exciting, entrepreneurial industry.

Iron Bull Distillery is a part of the Sazerac Company.  We are in Halethorpe, Maryland and offer a great work culture, competitive compensation and benefits as well as a focus on work/life balance.  We are currently searching for a professional and reliable Office Coordinator to join our team.   This is a newly created position at IBD.  Ideal candidates will have strong communication skills, the ability to manage multiple tasks simultaneously, and high levels of customer service orientation.  

Overview:  The purpose of the position is to provide wide-ranging administrative support including general reception tasks and answering/directing calls.  Additional responsibilities include sorting and distributing mail; invoice control, receiving and distributing all deliveries, preparing bank deposits for all cash/check receipts; ordering all plant office supplies. The Office Coordinator also maintains water fountains, copy machine, vending machines and break rooms.    Additional responsibilities include ordering food and beverage for plant events, performing visitor management through the security system and providing overall administrative support on an as needed basis.  

• Duties include general reception tasks including answering calls. Additional responsibilities include sorting and distributing mail; invoice control, receiving and distributing all deliveries,  preparing bank deposits for all cash/check receipts; ordering all plant office supplies. Maintains water fountains, copy machine, vending machines and break rooms. Orders food and beverage for plant events. Performs visitor management through security system.   Provides overall administrative support on an as needed basis.  
• Develop and maintain professional working relationships both inside and outside the company. Set a positive example and act in a manner consistent with company values. Be a role model in creating and managing a strong work team.
• Maintain an accurate priority list. Complete assigned tasks in a timely fashion.  Develop and monitor progress towards accomplishment of priorities, projects and tasks.
• Maintain and compile reports such as visitor logs, office supply inventories, safety leading and lagging indicator data, invoice coding for accurate and timely financial reporting.
• Ensure accurate and timely reporting thereby avoiding penalties and business interruption. Review and code all invoices related to Plant Admin account.  Track expenses related to the office supplies account. Escalate AP issues as needed.
• Work with manager to identify skill development needs; create and execute a plan for improving at least one skill area each year.
• Update written procedures detailing the process flows of each major area of responsibility in prescribed SOP format. Ensure adherence to Personal Safety, Food Safety, Quality and Environmental Policies and Practices for all visitors, contractors and vendors. Ensure all guests, vendors, contractors are processed through the visitor management security system and educated on plant protocols. 
• Utilize CDS to determine training needs and identify curriculum, programs and content to prepare for career opportunities within the company. Provide feedback to manager regarding on-the-job learning opportunities.

Requirements

MUST

• Ability to communicate with all levels of an org
• Ability to manage multiple projects at one time
• Ability to quickly learn new systems/processes
• Excellent oral & written communication skills
• High School diploma or GED equivalent
• Working knowledge of MS Office Products (Word, Excel and Outlook)
• Strong planning and organizational skills
• Strong computer skills and high comfort using technology and systems
• Strong planning and organizational skills
• Ability to handle multiple tasks at one time

PREFERRED

• Yes Experience in Alcohol Beverage Industry or CPG overall
• Experience in Alcohol Beverage Industry or CPG overall
• Associates degree in a business related field
• 3 years relevant experience (minimum)

Physical Requirements

• Ability to pick up and/or move objects up to 25 pounds without assistance
• Sedentary work that primarily involves sitting
• Strong communication skills
• Noise level at work station is moderate (business office with computer printers)
• Ability to pay attention to detail
• Ability to read and write
• Ability to pay attention to detail
• In-person job attendance
• Ability to work 8 hour shift
• Ability to work overtime if necessary