Office Coordinator - Naylor Building Partnerships

Naylor Building Partnerships Inc. is currently seeking an Office Coordinator to join our team in Charlotte, NC.

Key Responsibilities:

Reception/ Dispatch

• Handling internal and external customer inquires both by telephone and email.
• Dispatching field technicians to various service calls according to priority levels, technician availability and skill set.
• Coordinating after hours work to be done, schedule and follow-up with technicians regarding work to be performed.
• Coordinate courier services and receive all couriered envelopes and packages.

Asset Management

• Manage uniform program, i.e. distribution of vouchers, following up on uniform discrepancies, updating uniform systems when employees join or leave Naylor etc.
• Ordering and managing company phone replacements. 

• Assist with the on-boarding of new employees (i.e. setting up phones, printing out forms, guiding new hires through orientation process).
• Maintain office supply inventory and ensure stock room is organized and replenished.
• Manage subcontractors for the office, which includes cleaning staff, water and lawn maintenance and equipment repairs.
• Place orders for business cards/printing items.
• Coordinate special events.
• Booking flights, hotels, cars.
• Oversee the apprenticeship program coordination.

Education/ Experience:

• 2 years administrative experience
• High School diploma or equivalent (minimum)
• Excellent verbal and written communication skills
• Professional phone manner
• Proficiency with MS office specifically Microsoft Excel, Word, and Outlook
• Ability to multitask in a busy office environment
• Willingness to take on other duties as needed

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