Office Coordinator - OWN, Inc.

In 2023, we changed our name from Anderson Engineering, Inc. to OWN, Inc. to be more reflective of our team and the mindset that makes us go. While the name may be new, the links to the past have led us to what we are today: a community of talented employee-owners driven by mutual success.

OWN, Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri, Kansas, Arkansas, and Florida. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering, Structural Engineering, Land Surveying, and Field Services. No matter the project or scope, our clients enjoy problem-solving and service that goes beyond the expected.

We are looking for an Office Coordinator to join our Columbia team.

The Office Coordinator supports the office through a variety of administrative and office duties listed below. The Office Coordinator is the face of the company, and first point of contact for clients both through the phone and in person.  This position requires exceptional PC skills, aptitude for problem solving, and initiative.  

Responsibilities may include:

• Serve as the welcoming face and primary point of contact for clients
• Handle diverse administrative tasks with precision and attention to detail
• Create and maintain documents using Microsoft and/or Google Suite
• Assist in managing project accounts receivable by accurately recording and tracking payments, invoices, and client communications to ensure timely and efficient financial operations.
• Assist in managing financial records, including expense reports and vehicle mileage logs
• Conduct thorough research to support decision-making and strategic initiatives
• Utilize management software such as Deltek to input and track project data efficiently
• Coordinate logistics and details for both in-office and off-site events, ensuring smooth execution and a memorable experience for all attendees.
• Maintain inventory of office supplies and marketing materials, ensuring sufficient stock levels and timely replenishment to support daily operations and promotional activities.
• Collaborate with fellow Office Coordinators and administrative leadership to align strategies, share best practices, and collectively work towards achieving company goals and initiatives.

Required Skills/Abilities

• Work effectively in a team environment
• Demonstrate initiative and drive to take ownership of tasks
• Provide exceptional customer service, both internally and externally
• Exhibit excellent verbal and written communication skills
• Work independently with minimal supervision
• High School Diploma or equivalent
• Proficiency in technology, including Microsoft Word, Excel, and Google Suite
• Experience in accounts receivable or finance preferred
• Capability to perform light lifting up to 25 pounds

When you join us, you can find your OWN way through:

1. Community.  Giving of time, treasures, and talents to fulfill personal passions and show up in your community.

2. Empowerment. Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.

3. Flexibility. The freedom to be a professional. The freedom to be a person.

4. ESOP. Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees – equitably, a fact most employee-owned firms can’t claim.

5. Having fun. Laughing, jokes, high fives, celebrations – we take our work seriously but not ourselves.

6. Teamwork. A sense of belonging, learning from those around you, and feeling like you’re on the winning team.

It is the policy of OWN, Inc. to provide equal employment opportunities to all persons without regard to their race, age, color, physical handicap or disability, military service record, religion, sex, national origin or any other categorization protected by law, and to promote the full realization of equal employment opportunity through a positive continuing program.