Office Coordinator - H - Abacus

Job Title: Office Coordinator

Job Locations: City of Chesapeake Public Works/Engineering – 411 Cedar Road, Chesapeake, VA, 23322

Schedule: Monday – Friday between hours of 8am – 5pm (flexible schedule, up to 20 hrs./week)

Pay Rate: $17.36/hr.

Job Duties:

• Prepares, edits, and distributes property management correspondence, reports, studies, forms, and documents.
• Performs general office duties such as filing, answering, and routing phone calls.
• Researches, negotiates, and records data for the purchase of short- and long-term leases of land agreements.
• Oversees and documents all land related legal issues, including transfer of titles and deeds, leases, mortgage concerns, and zoning.
• Performs specialized office procedures such as taking and transcribing dictation or meeting minutes/notes, creating forms and tables, or typing documents, correspondence, contracts, bids, charts, or technical and statistical reports.
• Interacts with other departments, clients/customers, and the public by telephone or in person; provides information, resolves complaints, directs individuals to appropriate personnel, or takes and relays messages.
• Maintains personnel information and prepares payroll; assists in completion of audits and technical assisting projects.
• Maintains departmental budget; assists with preparation of budget and administration of expenditures.
• Compiles data and prepares routine and specialized reports; maintains records and files for area of responsibility; performs grant tracking.
• Maintains supply inventory and processes requisitions and purchase orders; research and processes account payable and/or accounts receivable; interacts with vendors and contractors.
• Coordinates/maintains sites, databases, programs, or operations of responsibility; prepares and distributes informational literature; maintains/troubleshoots department computers.
• Makes appointments and sets up/coordinates meetings; processes incoming and outgoing mail; assists with daily operations as directed.
• Maintains file systems and assists with cross checking entries for accuracy.
• Enters data into various systems and trains department personnel and outside agencies on systems use an operation.
• Assists with ensuring that all staff certifications are maintained, and re-certifications are scheduled accordingly.
• Performs routine office tasks such as data entry, filing, faxing, and photocopying.
• May travel to off-site locations/precincts to perform VCIN related inspections.
• Assists with special projects as directed by supervisor.
• Performs other related duties as assigned.

Requirements:

• Must have experience with a multi-line telephone.
• Must have reliable transportation.
• Must be able to utilize Microsoft Excel, Word, and Outlook.
• Must have experience using KRONOS and GIS.

Apply Today – Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

• Competitive Pay Rates
• Excellent Culture
• Meaningful Employment
• Potential for Growth

When you apply, your experience may be considered across business verticals:

• Abacus Staffing – Multi-Client General Staffing
• Abacus Solution Group – Professional Placement
• Harrison Richard Group – Accounting & Finance
• Abacus Security Services

Employment opportunities include a wide range of placement options: project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess:

• Minimum of 6 months experience in this position
• Flexibility to align your experience with a broad range of assignments
• Meet physical, aptitude, educational and minimum experience criteria

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