Office Coordinator - TechDigital
Hudson Yards, NY
About the Job
Must Have's:
1. Multitasking and time-management skills, with the ability to prioritize tasks
2. Customer service attitude
3. Solid written and verbal communication skills
JD:
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area, office and conference rooms are tidy and presentable, with all necessary stationery and material
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Managing meeting room availability
Schedule and update office events and meetings
Assist with meetings and events setup and provide support on the day of
Managing meeting room availability.
1.Job title : CORPORATE - ADMIN ROLE 2.Job summary : We are seeking a dedicated Associate - Admin with 2-4 years of experience to join our Corporate team. The ideal candidate will be instrumental in providing administrative support, ensuring efficient operations that align with our companys objectives. This role demands a high level of hospitality, proficiency in MS Office, and exceptional communication skills to facilitate smooth internal and external interactions. 3.Experience : 2to4Yrs 4.Required Skills : ,MS Excel,MS Office 5.Nice to have skills : 6.Technology : -Not Applicable 7.Shift : Day 8.Roles & Responsibilities : - Provide comprehensive administrative support to the team, ensuring all tasks are completed efficiently and on time. - Manage scheduling, including meetings, appointments, and travel arrangements to optimize time management. - Utilize MS Office tools to create, manage, and present documents, reports, and presentations, ensuring high-quality communication materials. - Serve as the first point of contact for internal and external stakeholders, exemplifying our commitment to hospitality and professional service. - Coordinate logistics for corporate events and meetings, demonstrating meticulous attention to detail and organizational skills. - Maintain and update records and databases with personnel, financial, and other data, ensuring accuracy and confidentiality. - Assist in the preparation of regularly scheduled reports, contributing to the teams ability to make informed decisions. - Handle sensitive information with discretion, upholding our companys standards for confidentiality and integrity. - Support the implementation of new administrative systems and processes to improve efficiency. - Contribute to team effort by accomplishing related results as needed, demonstrating flexibility and a collaborative spirit. -Qualifications - Proven experience in an administrative role within a corporate setting, ideally with 2-4 years of experience. - Strong proficiency in MS Office, with the ability to produce well-organized documents and presentations. - Excellent communication skills, both written and verbal, with the ability to interact effectively at all levels of the organization. - A hospitality mindset, with a focus on providing exceptional service to both team members and external partners. - Demonstrated ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment. - A proactive approach to problem-solving, with strong decision-making skills. - A team player with a positive attitude and the ability to work ind 9.Job Location : Primary :USNYNYOA02 New York (ii) - NY USA, COG Alternate : , 10.Job Type : 65CW00 Business Associate 11.Demand Requires Travel? : N 12.Certification(s) Required : NA
1. Multitasking and time-management skills, with the ability to prioritize tasks
2. Customer service attitude
3. Solid written and verbal communication skills
JD:
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and office
Answer, screen and forward incoming phone calls
Ensure reception area, office and conference rooms are tidy and presentable, with all necessary stationery and material
Provide basic and accurate information in-person and via phone/email
Receive, sort and distribute daily mail/deliveries
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Order front office supplies and keep inventory of stock
Managing meeting room availability
Schedule and update office events and meetings
Assist with meetings and events setup and provide support on the day of
Managing meeting room availability.
1.Job title : CORPORATE - ADMIN ROLE 2.Job summary : We are seeking a dedicated Associate - Admin with 2-4 years of experience to join our Corporate team. The ideal candidate will be instrumental in providing administrative support, ensuring efficient operations that align with our companys objectives. This role demands a high level of hospitality, proficiency in MS Office, and exceptional communication skills to facilitate smooth internal and external interactions. 3.Experience : 2to4Yrs 4.Required Skills : ,MS Excel,MS Office 5.Nice to have skills : 6.Technology : -Not Applicable 7.Shift : Day 8.Roles & Responsibilities : - Provide comprehensive administrative support to the team, ensuring all tasks are completed efficiently and on time. - Manage scheduling, including meetings, appointments, and travel arrangements to optimize time management. - Utilize MS Office tools to create, manage, and present documents, reports, and presentations, ensuring high-quality communication materials. - Serve as the first point of contact for internal and external stakeholders, exemplifying our commitment to hospitality and professional service. - Coordinate logistics for corporate events and meetings, demonstrating meticulous attention to detail and organizational skills. - Maintain and update records and databases with personnel, financial, and other data, ensuring accuracy and confidentiality. - Assist in the preparation of regularly scheduled reports, contributing to the teams ability to make informed decisions. - Handle sensitive information with discretion, upholding our companys standards for confidentiality and integrity. - Support the implementation of new administrative systems and processes to improve efficiency. - Contribute to team effort by accomplishing related results as needed, demonstrating flexibility and a collaborative spirit. -Qualifications - Proven experience in an administrative role within a corporate setting, ideally with 2-4 years of experience. - Strong proficiency in MS Office, with the ability to produce well-organized documents and presentations. - Excellent communication skills, both written and verbal, with the ability to interact effectively at all levels of the organization. - A hospitality mindset, with a focus on providing exceptional service to both team members and external partners. - Demonstrated ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment. - A proactive approach to problem-solving, with strong decision-making skills. - A team player with a positive attitude and the ability to work ind 9.Job Location : Primary :USNYNYOA02 New York (ii) - NY USA, COG Alternate : , 10.Job Type : 65CW00 Business Associate 11.Demand Requires Travel? : N 12.Certification(s) Required : NA
Source : TechDigital
