Office Coordinator | Hybrid - Contract at TalentBurst, Inc.
Boston, MA
About the Job
Job - Office Coordinator
Location – Boston, MA
Duration – 3+ Months, Higher potential for conversion based on performance and fit we would be open to moving them to University payroll after the initial 3 month engagement.
• Top 3 technical or soft skills you'd like to see that will lead you to request an interview
• Professional demeanor with excellent communication skills (written and verbal skills for email and phone).
• Project management and/or executive assistant experience.
• Attention to detail and ability to retain information and apply what they've learned in different situations.
TOP TECHNICAL SKILLS:
Microsoft Office & Outlook, Professional phone skills, Excellent written communication skills, Zoom
TOP SOFT SKILLS:
Front office reception duties
• Additional duties as required.
EXPECTATIONS:
• Quickly learn structure of office
• Understand who is on 10th Floor Leadership and Academic Council, and all other School and University leadership.
• Learn the academic departments and office names and related contacts for each
• Share and manage projects/tasks jointly with other colleagues in collaborative manner
• Take direction and correction well, take responsibility for changes and proactively take steps to ensure processes are correctly carried out
• Willingness to dig in on projects and tasks and see through to completion
• Ask pertinent questions to resolve potential issues proactively
HARD SKILLS WE ARE LOOKING FOR:
• High-level office exp and/or College grad
• Office and Outlook
• Scheduling
• Email/correspondence
• Excellent written communication and copy-editing skills required
SOFT SKILLS WE ARE LOOKING FOR:
• Professional, friendly, helpful
• Communication, written and spoken
• Guest services
• Problem solver
• Organized
#TB_EN
Location – Boston, MA
Duration – 3+ Months, Higher potential for conversion based on performance and fit we would be open to moving them to University payroll after the initial 3 month engagement.
• Top 3 technical or soft skills you'd like to see that will lead you to request an interview
• Professional demeanor with excellent communication skills (written and verbal skills for email and phone).
• Project management and/or executive assistant experience.
• Attention to detail and ability to retain information and apply what they've learned in different situations.
TOP TECHNICAL SKILLS:
Microsoft Office & Outlook, Professional phone skills, Excellent written communication skills, Zoom
TOP SOFT SKILLS:
- Professional demeanor, customer service/hospitality, collaboration, flexibility due to shifting priorities
- Provides wide range of administrative support to the Dean's Office as part of a team supporting the Dean of the Faculty.
- Requires excellent communication and interpersonal skills, ability to work as part of a team and independently.
- Performs a wide range of administrative activities including, but not limited to:
Front office reception duties
- Serving as principal contact and source of information for customers of the office including faculty, students, staff, and external people.
- The Office Assistant will play a key role in the front suite by welcoming guests to the Dean's Office; answering the phone, receiving mail.
- Email management
- Reviewing, routing, answering, and monitoring follow up actions on email correspondence.
- Calendar and travel support
- Support of the Dean's calendar such as confirmations and securing advance materials; potentially supporting travel coordination; assist Senior EA and DO team with weekly and daily calendar review for missing information or errors; may also work with Senior EA in other capacities.
- Meeting support
- Secure and set up meeting space; arrange and support Zoom meetings as needed; arranging catering orders; may attend meetings by Zoom or in person to provide logistical support.
- Records management
- Creating, managing and updating records. Including updates to team resources on SharePoint.
- General office support and project management
• Additional duties as required.
EXPECTATIONS:
• Quickly learn structure of office
• Understand who is on 10th Floor Leadership and Academic Council, and all other School and University leadership.
• Learn the academic departments and office names and related contacts for each
• Share and manage projects/tasks jointly with other colleagues in collaborative manner
• Take direction and correction well, take responsibility for changes and proactively take steps to ensure processes are correctly carried out
• Willingness to dig in on projects and tasks and see through to completion
• Ask pertinent questions to resolve potential issues proactively
HARD SKILLS WE ARE LOOKING FOR:
• High-level office exp and/or College grad
• Office and Outlook
• Scheduling
• Email/correspondence
• Excellent written communication and copy-editing skills required
SOFT SKILLS WE ARE LOOKING FOR:
• Professional, friendly, helpful
• Communication, written and spoken
• Guest services
• Problem solver
• Organized
#TB_EN
