Office Coordinator II - Installed Building Products

Job Description

$45,760 to $52,000 per year, based on experience               

As Office Coordinator II you are primarily responsible for the administrative support for the sales team by accurately creating customer bids from take-offs, maintaining price lists, and performing job audits. 

Responsibilities:

• Creating customer bids from take-off spreadsheets
• Maintaining price lists
• Verify pricing on purchases orders
• Ensure options are added and priced correctly to jobs
• Perform job audits by verifying job costing and customer pricing is accurate
• JobCORE maintenance by updating models and current jobs with any changes
• Communicate with sales team to resolve customer service issues
• Contract administration, certificates of insurance, and licensing
• Maintaining the Commercial Backlog
• Identify payroll discrepancies including labor paid out above and beyond was included in customer estimates and communicate with Branch Manager
• Respond to payroll/billing audits from Corporate
• Invoice customers daily and end statements monthly
• Submit commercial payments by the 20th each month
• Achieve < 35 days outstanding AR goal
• Work with AR Manager on mechanics liens, small claims, and legal counsel as needed
• Send invoices for processing after they have been approved by Branch Manager
• Enter purchase order information for inventoried materials on the Branch IBP Material PO Log
• Ensure p-card (company credit card) receipts are uploaded and coded correctly
• Manage workers’ compensation claims/injuries including review requests for modified work
• Human resource duties such as preparing new hire packets, employee folders, and leave of absences
• Assist with marketing and recruiting
• Trained in backup coverage for scheduling, payroll, and billing.

 Preferred Qualifications:

• HS Diploma or GED Equivalent (Required)
• Strong computer skills, specifically in excel (Required)
• Excellent attention to detail (Required)
• Marketing skills are a plus
• Customer Service experience
• Proficient in Microsoft Office, specifically Excel
• Have a natural curiosity
• Strong, clear verbal and written communication skills
• Ability to work under pressure and meet deadlines independently
• Highly organized
• Strong Problem-solving skills

Physical demands: Reasonable accommodation may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods to complete your computer job.

Benefits:

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

At Pacific Partners Insulation South, a BDI Company, we hire and retain employees who exhibit the following Core Values: Safety, Personal Integrity, Dependability, Commitment, Collaboration, and Excellence. BDI is in the construction industry, primarily insulation however, we do install additional products. BDI encourages team building by hosting numerous events throughout the year from BBQs to picnics and training. We appreciate our employees. We are hiring immediately, let us appreciate your talents, and come join the BDI family!

EEO Statement