Office Coordinator - Auld & White Constructors
Jacksonville, FL
About the Job
Are you highly organized, detail-oriented, and excited to support a thriving office environment? Auld & White Constructors is seeking a dedicated Office Coordinator to manage the daily operations across our two office buildings. You'll play a key role in ensuring everything from front desk reception to supply management runs smoothly. If you're a proactive problem solver with excellent communication skills and a knack for keeping things organized, we want you to be part of our team!
Why Join Auld & White Constructors?
- A close-knit, knowledgeable and supportive team of experts.
- On-going training and opportunities for career advancement.
- We're consistently ranked as one of Jacksonville's best places to work.
- We have fun!
Position Description
- Provide comprehensive operational support to ensure smooth running of the office (to include both buildings).
- Execute front desk responsibilities, including greeting visitors, answering the phone and properly routing calls.
- Keep Reception Desk and Front Lobby clean, organized and professional.
- Stock and provide light housekeeping as needed in all common areas (Restrooms, Breakroom, Coffee Stations, Conference Rooms, Collab and Print Areas).
- Monitor and order supplies in accordance with budgetary restrictions by performing inventory control, placing orders and tracking.
- Address maintenance needs in partnership with the Controller.
- Manage the conference room calendar(s) to ensure efficiency and troubleshoot scheduling conflicts as they arise.
- Assist with coordination of meetings and training sessions, including catering and room set up/clean up.
- Receive, stamp and distribute incoming mail and deliveries in a timely manner.
- Post outgoing mail and send packages via courier service, Fed Ex and UPS.
- Provide other administrative support as requested.
Position Requirements
- High school diploma or equivalent.
- 2-3 years of experience in a similar administrative role.
Auld & White Constructors is an Equal Opportunity Employer.
Auld & White does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
All employment is decided on the basis of qualifications, merit, and business need.