Office Coordinator (Onsite) - MasTec Inc

Responsible for performing duties which allow all office staff to be efficient by providing those supporting services that will save time and provide organization of the work

Location: This will be an in office position, located in one of our subsidiary business office in Dallas, TX. Must be able to work within business hours Monday-Friday between 8AM - 5PM CST. 

Company Overview

MasTec Renewables, comprised of Wanzek Construction, IEA Constructors and White Construction, combines over 20+ years of renewable energy construction experience. 

We embrace diverse perspectives not only with our employees but across all levels of our business—from suppliers, to community partners, to our clients. We’ve built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and ways of working into our organization. We collaborate across departments to foster innovation and encourage everyone—from interns to executives—to voice their ideas and leave an impact. We aim to create a respectful work environment where all employees feel valued, included, and empowered to be innovative leaders in our industry.

MasTec Renewables group is part of the MasTec Clean Energy & Infrastructure business segment. MasTec’s Clean Energy and Infrastructure Group (CE&I) is a $4 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure.

• Receive incoming telephone calls for the office, forward calls to the appropriate personnel and/or takes messages
• Greet clients and visitors and direct them to the appropriate personnel
• Answer general inquiries for the general public
• Communicate messages to the appropriate parties in a timely and professional manner
• Collect, open, sort, distribute/scan and process incoming and outgoing mail or packages
• Date stamp invoices and payroll packages
• Account for incoming checks
• Effectively communicate personal deductions for staff to payroll (mail, lunch)
• Order lunch for staff/meeting attendees as appropriate
• Use and maintain postage scales and meters to weigh and affix postage
• Use UPS Online Worldship, Fed Ex and other carriers if necessary to send packages
• Know where/how to locate personnel in the office/shop/field
• Address and ship project plans and documents
• Assist with special projects as needed or requested
• Maintain inventory and order office supplies
• Maintain inventory and order complimentary snacks and beverages
• Perform general housekeeping organization for lobby, breakroom, conference rooms on a daily basis
• Courier mail and other items between main and west campus including the shop
• Flexible coverage as needed between main and west campuses
• Communicate with contracted vendors; cleaning and vending companies
• Account and reconcile credit card purchases through Concur
• Complimentary ticket distributions
• Other administrative duties as assigned in support of corporate services 

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Associate's degree (A. A.) or equivalent and /or Minimum of 2 years experience in field or related field

KNOWLEDGE,SKILLS, AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward The Company's Zero Injury principles
• Proficiency in Microsoft Office Software
• Ability to prioritize and multi-task
• Team player mentality
• Carry out instructions provided in written, oral or diagram form
• Effectively communicate information and respond to questions from groups of managers, clients, customers and the general public
• Problem solving aptitude

What's in it for you:

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave
• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ceicareers@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. 

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords, and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @mastec.com or @talent.icims.com. If you suspect you are the target of a scam, we advise you to contact your local law enforcement agency and report fraud at https://reportfraud.ftc.gov/.