Office Coordinator, Sacramento - The Nature Conservancy

Sacramento, California, USA.

The Nature Conservancy (TNC) is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Grounded in science, we develop innovative solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity; respect for people, communities, and cultures; and a collaborative, nonpartisan approach. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our staff and partners, we impact conservation around the world. 

The California Chapter is TNC’s largest state program and one of the largest, most dynamic conservation organizations in the country. With approximately 275 employees, from financial analysts and fundraisers to ecologists and economists, we are currently invested in 14 strategies to address the biggest challenges facing California and the world, including numerous community-based projects designed to increase the pace, scale, and effectiveness of conservation. Over the past six decades, we have protected 1.4 million acres, 5,000 miles of streams, and 3.8 million acres of ocean habitat in California and off the coast. 

The California Chapter believes that we are most effective when we are embedded in our state’s communities, politics, media, and environmental issues. For this reason, and to reduce our carbon footprint when meeting in person, all staff live in California, including those in a home office.

Finally, we are passionate about holding the middle ground in American politics and civic life and doing our part to make conservation a shared national value. The hallmark of The Nature Conservancy is its “big tent” approach, engaging people across the political and ideological spectrum to find solutions that last. We are not activists. We do not litigate. We do not take public stands on matters unrelated to our purpose. We welcome everyone. Everyone in our organization should therefore be adept at working with people who may not share their personal values or opinions. We ask all employees to embrace the critical strategic position of our brand and organization as centrist and non-partisan. It is the foundation of our success.

The Office Coordinator will be responsible for a variety of business activities in support of TNC’s California chapter. This position is responsible for partnering with the Building and Operations Manager for the day-to-day facilities administration/maintenance and reception duties at the California headquarters office of The Nature Conservancy, located in Sacramento. 

The Office Coordinator will be in the office on a daily basis and will spend a majority of their day at the front reception area to provide a welcoming environment to guests and staff, and maintain a secure presence in the main lobby/entrance of our downtown Sacramento office. They will answer the main phone line, help manage seating capacity, facilitate kitchen upkeep, coordinate facility management requests for general maintenance/repairs, assist with meeting support requests, perform mailroom operations, order/stock office and kitchen supplies, maintain the appearance of office common areas and conference rooms, and other general office duties. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Office Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Office Coordinator may communicate on behalf of the organization with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program. 

This position may include limited travel, and rare overtime may be required, but would be scheduled in advance. The work environment involves only infrequent exposure to disagreeable elements and minor physical activity. 

Are you looking for work you can believe in? At The Nature Conservancy, we strive to make a difference every day.  

The ideal candidate should be ready to wear multiple hats and have exceptional communication and collaboration skills. We’re looking for a problem-solver with strong organizational skills, meticulous attention to detail, and the ability to write and edit materials. We have a strong team culture, and this is an exciting opportunity to contribute to the ongoing mission of conservation alongside dedicated colleagues! 

• Bachelor’s degree and 1 year of work experience (or equivalent combination). 
• Experience coordinating and managing multiple tasks with a high level of attention to detail. 
• Experience performing multiple administrative processes. 
• Experience working and communicating with diverse groups of people. 

DESIRED QUALIFICATIONS 

• Experience maintaining files, processing paperwork, data entry, or related; 
• Experience responding to employee inquiries; 
• Experience working with MS Office software; 
• Database skills, including managing and tracking data, and producing reports; 
• Experience in business writing, editing, and proofreading; 
• Strong organizational skills and meticulous attention to detail; 
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated; 
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems; 
• Ability to apply research skills; 
• Ability to write and edit materials for program communications and special events; 
• Excellent customer service skills and focus.

Each person who works at TNC contributes to our goal of protecting nature for future generations. Another one of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe feel that their unique contributions are valued. To quote a popular saying at TNC, “You’ll join for the mission, and you’ll stay for the people.” To learn more, head to YouTube to hear stories from staff or visit Glassdoor.  

We’re proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other benefits that support work-life balance. 

If you’re interested in working with us, please apply—we’d love to hear from you.

This position requires a valid driver's license and compliance with TNC’s Auto Safety Program.

Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

The starting pay for this position is $29.35 hourly with a 35 hour work week (equivalent to $53,417 for annual base salary). This rate only applies to candidates whose country of employment is the USA and office location is Sacramento, CA. Your geographic location will be confirmed during the recruitment.

To apply for job ID 55880, submit your materials (resume and cover letter) online by using the Apply Now button at https://careers.nature.org/by 8:59 PM PST on Friday, November 22. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

The Nature Conservancy is an Equal Opportunity Employer.

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people with diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law. 

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.