Office Coordinator - Shook, Hardy and Bacon

Contributes to the efficient operation of the office by providing administrative and organizational support to all office personnel and coordinates with firm leadership in regards to overall office management. The position may work with multiple offices within the firm.



Coordinates office projects to achieve efficient office flow and employee productivity.



Facilitates and schedules training, supply orders, office equipment maintenance and repairs, housekeeping, facility maintenance/management and technical issues.



Reviews and prepares office expense reports for approval; including the entry of expense detail in the firm's accounting system.



Assists with office annual budgeting process and ensures all related reports/spreadsheets are accurate and up to date.



Uses good communication skills, written and verbal. Communicates courteously and in a professional manner at all times.



May provide various administrative, practice group and organizational support duties, such as general and/or legal correspondence and reports, court filing transmittals, records/file maintenance and reception relief.



Provides follow-up instruction and communication with regard to routine and ad hoc requests for services or information while ensuring all firm requirements are met in the correct format and in a timely manner.



Participates in on-going training sessions to enhance his/her technical skills and stays informed of all firm policies and standardized procedures.



Coordinates and assists with office seminars, conferences and social events.



Under direction of office leadership, coordinates with suppliers and contractors for work to be performed in the office.



Oversees office petty cash, ensures all money is accounted for and reconciled.



Acts as a liaison with the firm's risk management team, providing site-specific information and coordination of requirements for Shook's business insurance. Prepares reports and information needed for insurance applications/renewals and coordinates the collection of information needed for claims. Collects certificates of insurance from approved vendors and maintains current vendor documentation for the risk management team.



Assists with the distribution of any required training or communication for the employees in their location(s).



Provides coordination and advisory support to office personnel with regard to firm policies and procedures.



Projects an image that reflects the professional nature of work done by the firm.



Keeps supervisor abreast of current issues and potential problems as they develop, seeks advice as needed.

High School diploma or GED and four years general office operations and administration experience; or equivalent combination of education and experience required. Law firm or office administration experience preferred.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled