Office Manager/ Admin - Feufo Inc

Location

: Boston, MA (In-office, with occasional travel to the Providence office)

Work Hours

: Monday through Friday, 8:30 am - 5 pm (with availability for extended hours or weekends, if needed)

Duties Responsibilities

•

Payroll Processing

:

• Prepares and processes the firm’s weekly payroll.

• Onboards and offboards employees.

• Runs reports and processes other employee status changes.

• Defines procedures for managing payroll records, including retention, protection, retrieval, transfer, and disposal.

•

HR Benefits Administration

:

• Assists the HR Manager with benefits administration and related events.

• Oversees scheduling for Secretary coverage (vacations, missed time) to ensure Attorneys are adequately supported.

• Partners with HR to develop and update office policies as needed.

•

Office Administration

:

• Oversees the general administration of the Boston office, including organizing meetings/events and facilities management.

• Procures office supplies and coordinates with external service providers.

• Handles office mail, deliveries, and greets guests.

•

Attorney/Paralegal Support

:

• Assists attorneys and paralegals with administrative tasks as needed.

•

Project Management Reporting

:

• Performs reviews and analyses of special projects, ensuring management is kept properly informed.

•

IT Coordination

:

• Coordinates with the IT department regarding office equipment and technology-related issues.

Required Skills Abilities

• Strong knowledge of payroll regulations and software.

• Proven experience in office management or administrative roles.

• Excellent time management, multitasking, and prioritization skills.

• Strong attention to detail and problem-solving abilities.

• Excellent written and verbal communication skills.

• Superior interpersonal, negotiation, and conflict resolution skills.

• Strong organizational and planning capabilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Preferred Skills Abilities

• Experience with Paycom payroll systems.

• Knowledge of human resources management practices and procedures.

• Experience in a law firm or professional services industry is a plus.

Education Experience

• High school diploma required; a college degree is preferred.

• Ability to interact effectively with all levels of firm personnel and external entities.

• Experience handling highly confidential information with discretion.

• Technical proficiency in payroll systems and Microsoft Office.

Additional Information

•

Location

: This position is based in Boston, MA, and is not remote or hybrid.

•

Travel

: Occasional travel to the Providence office may be required.

This structured format is clearer and easier to navigate, breaking down responsibilities, skills, and job requirements into key sections.