Office Manager & Assistant - Lab Alley

The Opportunity:

We have a vision to be the Amazon of chemicals and seek top talent to participate in our continued growth.

Are you ready to step into a fast-paced, dynamic environment where your skills will directly impact the success of the business ensuring the corporate office runs smoothly while supporting a visionary leader? Lab Alley, an innovative and rapidly expanding eCommerce company, is seeking an Executive Assistant to support our Chief Visionary Officer (CVO) and manage daily office operations. This role is vital in enhancing the CVO's productivity, coordinating high-level projects, and overseeing office management to ensure efficiency and organization. If you're highly organized, agile, and thrive in a business-savvy environment, we want to hear from you!

Essential Responsibilities: No two days are the same

Executive Support

• Manage and coordinate the calendar, including scheduling meetings, appointments, events, and travel arrangements. Act as a gatekeeper, ensuring the CVO's time is used effectively.
• Provide general administrative support, including managing personal tasks as needed.
• Assist in meeting preparation by gathering materials and taking minutes.
• Organize and maintain files, documents, supplies, and records, ensuring confidentiality.
• Handle confidential information with discretion while maintaining a high level of professionalism.
• Handle communications, including emails, phone calls, and written correspondence when requested.
• Prepare reports, presentations, and other documents as needed.
• Facilitate communication between hybrid teams and onsite teams
• Anticipate the needs of the leaders and business

Project Support

• Prioritize and manage multiple projects, ensuring that all deadlines are met.

• Coordinate and oversee special projects (i.e. Real Estate, PR & Social, Events),
• Track project timelines, deliverables, and milestones, keeping all stakeholders informed. (Ex: onsite, special events, photoshoots, etc)
• Provide regular status updates to the CVO and ensure any issues are resolved promptly.
• Attend meetings when CVO requests

Office Management

• Oversee daily office operations, including supply management, facility maintenance scheduling, and vendor relationships. Ensure the office environment is efficient, well-organized, and supportive of productivity.
• Manage the purchasing process for office supplies, equipment, and other necessary items.
• With the CVO, manage office space planning, including real estate build-outs, renovations, and relocations.
• Assist with budget management by collaborating with the finance team to ensure accurate and timely financial documentation.

Qualifications & Expertise:

• 3 years experience in a similar executive assistant or office manager role
• Technology Savvy (Google Suite, Google Calendar, Intermediate to Advanced Excel skills)
• Advanced time management skills including follow-up skills
• Budget and expense management experience
• Problem solving skills: quick decision making
• Professional level writing skills
• Work independently but collaboratively
• Light event management experience
• Negotiation skills
• Highly organized with attention to detail

Nice to have:

• eCommerce experience
• Real estate project & development experience
• Prior experience working in a family owned business
• Asana or other project management tools experience

About us:

Inc. 5000 recently awarded/recognized Lab Alley as one of the fastest-growing private companies in America! We are also one of the fastest growing e-commerce companies in Austin, TX! We provide easy access to essential chemicals - on-budget, on-time, every time.

Our workplace culture:

Our core values are an integral part of our success defining who we are.

We bring our core values to life in everything we do at Lab Alley. Therefore, every hire is aligned with our core values:

CARE:

We care about people and take pride in our work.

COMMITMENT:

We believe success is characterized by our commitment to continuous improvement.

GENUINE:

We believe in being real, authentic, and direct with those around us.

GROWTH:

Lab Alley encourages continual learning and leads with curiosity.

INITIATIVE:

To be successful, we always strive to make things happen!

INNOVATION:

Lab Alley is driven by a relentless pursuit of innovation, constantly seeking new ideas, technologies, and approaches to enhance the experiences of our customers.

WORK ETHIC:

We believe a strong work ethic is about being fully engaged, resilient, and focused on tasks to ensure each project receives attention and consideration.

We give back!

With every purchase a customer makes through our eCommerce website, we work with Ecodrive to plant a tree. This helps reduce the carbon footprint, improves coastlines, improves socio-economic conditions and so much more. Read more about that here.

Benefits

Medical benefits , Dental benefits , Unlimited PTO, Employee discount program, Wellness program, Organized team events, Professional development, Career growth opportunities

Schedule & reporting details:

Full-time, onsite, salaried position

8-5 M-F

*NOTE* Lab Alley uses E-Verify for all positions.

*NOTE* Lab Alley does a background check for all positions.

Reports to Chief Visionary Officer

Don't meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don't meet every single qualification. At Lab Alley, we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles, and we are excited about hearing from you.

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