OFFICE MANAGER at LEO Events

Position Summary:

The Office Manager contributes to company success by conserving everyone's time and enhancing the office's overall effectiveness through their efforts. This includes providing administrative support, assisting in special projects for LEO & The Historic (venue), organizing schedules/calendars, keeping supplies stocked, making travel arrangements, handling general accounting duties, and preparing documents. This role must be keenly aware of company operations and executive team needs and assists in ensuring that day-to-day operations are running smoothly and that company objectives are being met.

This position is based out of our Chattanooga, TN office. This position is required to work from the Chattanooga LEO office 5 days/week and is ineligible for full-time remote work.

Job Responsibilities:

• Answer all incoming calls and ensure that someone is assigned to answer phones when unavailable

• Welcome guests and clients by greeting them, in person or on the telephone, and answer or direct inquiries

• Vendor & Tenant Management

o Ensure housekeeping vendors are scheduled regularly

o Ensure maintenance vendors are scheduled as needed (exterior landscaping, fire extinguisher, office equipment, etc.)

o Serve as main point of contact for building tenants

o Responsibilities for building management as assigned

• Coordinate company vehicle(s)

- Maintain service of company vehicle(s) as needed

- Keep track of local memberships (Chamber, CVB), local marketing efforts, and special projects, as assigned

• Manage and maintain weekly office staff calendar, including booking Chattanooga conference room for weekly meetings, virtual meetings, etc.

• Assist with coordinating internal events that are held at the Chattanooga office

• Process expense reports and general accounting duties as directed

• Coordinate travel arrangements for inbound visitors, including airfare, hotel, and car rental as needed

- Assist with Chattanooga-based (and regional) events for local corporate clients as a Production or Operations Coordinator

o Types of duties include:

Onsite event support (event operations & logistics, LEO team support, client-facing)

Pre-production event support (shipping and receiving, assisting with pick lists for warehouse,

research, scheduling PT staff, other duties as assigned)

• Assist with part-time staff for both LEO and The Historic (managing contact info, possible assistance with scheduling)

• Maintain office, kitchen, bar, and hospitality supplies and inventories. Source and manage all internal office lunches, happy hours and hospitality needs

• Run office-related errands as needed

The Historic Venue Assistance:

• Create mailing labels for previous clients' deposit checks

• Compile data from contracts and invoices for venue manager

• Follow up with past clients as instructed by venue manager

• Assist onsite with tours, walkthroughs, and occasionally weddings/events as needed

Qualifications:

• College degree preferred

• Hospitality, tourism, or convention services/event sales experience preferred

• Knowledge of basic accounting skills, executive-level coordination, and expense reconciliation management

Competencies:

• Represents LEO Events and Principal professionally at all times

• Exceptional time-management skills and ability to prioritize tasks

• Trustworthiness, the utmost discretion, and responsibility

• Accountability and initiative to complete tasks without direction

• Excellent verbal and written communication skills

• Effective organizational and problem-solving skills, and strong attention to detail

• Ability to handle multiple projects while striving for excellence

• Displays a positive attitude and promotes a harmonious work environment

• Proficient in Microsoft Office Suite, database software, and Teams

• Ability to travel as required for company meetings and client events

• Accessible by cell phone after work hours and on weekends as needed

• Able to work nights/weekends as needed

• Possesses a valid driver's license

Environmental Conditions and Physical Demands:

Employee required to spend a portion of time remaining in a seated position looking at a computer screen. Employee required to do some standing and walking. Must be able to lift 25 lbs.

Company Summary:

LEO Events is a woman-owned, owner-operated, award-winning, diverse supplier of the most meaningful and memorable events. Founded in 2012, LEO has consistently showcased fresh and fearless creativity, inventive tactics, and an exceptionally collaborative approach to event design and production. Our increasingly diverse staff of 100+ full-time employees is distributed nationwide with main offices in Memphis, Nashville, and Chattanooga, Tennessee.

The biggest brands in business trust us over and over, year after year to deliver their most critical messages on the most important occasions. These long-standing client relationships are the truest testament to the quality of our work.

We stay active in our communities and strive to make positive contributions everywhere we go. We prioritize diversity in our offices, on our stages, and in our supplier relationships, and we believe representing the world more fully paves the way for better work and a better future.

Compensation details: 50000-50000 Yearly Salary

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