Office Manager (Construction Office) - Mathews Mechanical

Office Manager Summary:

The Office Manager will oversee and streamline the administrative functions of our office and manage the office staff. This role demands a detail-oriented individual with exceptional organizational skills, excellent communication abilities, and technical knowledge. The person will also provide supervision and leadership to the construction admins in each of our branches. A solid understanding of office management processes and construction industry practices is essential.

Benefits for our Office Manager:

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Retirement savings plan with company match.
• Paid time off and holidays.
• Opportunities for professional development and career growth.

Office Manager Key Responsibilities:

Administrative & Staff Management:

• Oversee daily office operations to ensure efficient workflow.
• Manage office supplies and inventory, including timely reordering and organization.
• Distribute and maintain records of technology agreements.
• Handle insurance policies and ensure they are up to date.
• Manage fleet, trucks, and trailers.
• Oversee WEX gas card management.
• Set up new vendors and handle certification renewals.
• Maintain accurate and organized filing systems.
• Oversee customer contracts and ensure compliance.
• Lead and supervise office staff to promote a positive and productive working environment.

Accounting:

• Manage incoming payments, ensuring accurate application to the correct accounts.
• Enter expenses related to ACH, EFT, and auto payments.
• Research and address all incoming tax notices.

Team Support:

• Provide administrative support to Construction Admins and the management team.
• Facilitate effective communication between field and office staff, ensuring all parties are informed and aligned.

Office Manager Qualifications:

• High school diploma or equivalent; Associate's or bachelor's degree in business administration, Construction Management, or a related field preferred.
• Minimum of 5 years of office management experience within the construction industry, including experience in managing staff.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• 3 years' experience with QuickBooks Online
• Experience with BuildOps major plus
• Excellent communication and interpersonal skills.
• Troubleshooting and technical skills.