Office Manager - NitroFill

Job Title: Office Manager / Business Administrator
Reports To: Chief Operating Officer
Direct Reports: Claims Department, Customer Service Team, and all front office administrative staff, to
including data entry and reception.
FLSA Status: Exempt

Position Summary: The Business Administrator/Office Manager is responsible for overseeing various
business operations to ensure smooth and efficient functioning across the organization. This role includes
managing all office administrative staff, including the claims department, data entry, reception, and
customer service teams. The Business Administrator/Office Manager will work closely with senior
executives to maintain efficient office operations, implement best practices, and drive high team
performance.

Essential Duties and Responsibilities:

• Leadership and Management:
  • Provide leadership and strategy to the claims department, data entry, customer service and administrative teams.
  • Develop and implement operational policies and procedures to streamline processes and meet team performance standards.
  • Offer ongoing coaching and development opportunities to support team growth and effectiveness.
• Operational Oversight:
  • Oversee daily operations, ensuring quality control across claims processing, data entry, customer service, and administrative functions.
  • Monitor and enhance operational performance and productivity.
  • Resolve complex customer concerns and claims according to company standards.

Additional Work Activities:

• Report weekly activity and metrics for claims, data entry, and customer service teams.
• Ensure quality control standards and measures are met consistently.
• Promote cross-functional collaboration and knowledge sharing among team members and
• departments.
• Monitor and manage office budgets, including expenses and resource allocation.
• Oversee the management of office supplies and equipment.

Knowledge Skills and Abilities:

• Proficient in using software applications required for office management.
• Proven ability to lead teams and drive performance.
• Strong analytical skills to problem-solve and provide effective solutions.
• Excellent time management skills with the ability to prioritize tasks and set goals.
• Exceptional oral and written communication skills, with the ability to effectively manage teams and
• communicate company values and goals.
• Strong business acumen with an ability to understand customer needs.

Education, Certifications and Experience:

• High School Diploma or equivalent required; additional education is a plus.
• 1-5 years of previous experience in office management or administrative leadership.
• 1-5 years of experience managing teams.

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