Office Manager/DoD Security Officer - DT Professional Services
Chesapeake, VA 23320
About the Job
Job Summary:
We are seeking an experienced Office Manager/DoD Facilities Security Officer to oversee both the day-to-day operations and security functions at our Chesapeake, VA office. This dual role requires a seasoned professional who can effectively manage office administration while ensuring compliance with Department of Defense (DoD) security requirements. The ideal candidate will have a strong background in both office management and security operations, with the ability to lead and support a team. This position is critical in maintaining a safe, secure, and efficient workplace environment for employees, visitors, and clients.
As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.
Responsibilities:
We are seeking an experienced Office Manager/DoD Facilities Security Officer to oversee both the day-to-day operations and security functions at our Chesapeake, VA office. This dual role requires a seasoned professional who can effectively manage office administration while ensuring compliance with Department of Defense (DoD) security requirements. The ideal candidate will have a strong background in both office management and security operations, with the ability to lead and support a team. This position is critical in maintaining a safe, secure, and efficient workplace environment for employees, visitors, and clients.
As with any position, additional expectations exist. Some of these include, but are not limited to, adhering to normal working hours, meeting deadlines, following company policies as outlined by the Employee Handbook, communicating regularly with assigned supervisor(s), staying focused on the assigned tasks, and completing other tasks as assigned.
Responsibilities:
- Manage all office functions, ensuring smooth day-to-day operations, including administrative tasks and facility management
- Oversee the processing of security clearances and visit requests while ensuring compliance with DoD security regulations to protect classified and Controlled Unclassified Information (CUI)
- Coordinate building access, manage access cards, maintain visitor logs, and secure sensitive areas within the facility
- Oversee vendor contracts, coordinate procurement of office supplies and services, and ensure the timely completion of vendor-related tasks
- Perform regular inspections and audits of the facility to ensure compliance with safety regulations and operational standards
- Develop and implement security training programs for staff, ensuring compliance with DCSA requirements and federal regulations
- Manage office-related expenses, track budgets, and ensure cost-effective operations within the facility
- Assist executive management with special projects, reporting, and meeting coordination, providing senior-level administrative support
- Bachelor’s degree in Business Administration, Security Management, or a related field
- 3-5 years of experience in office management and/or security operations, preferably within a DoD environment
- Active DoD issued Secret Clearance OR a previously held DoD issued Secret Clearance
- Strong knowledge of facilities security programs and federal regulations
- Proven leadership and team management skills
- Excellent organizational, communication, and problem-solving abilities
- Proficiency in Microsoft Office Suite and familiarity with security management software
- Certification in FSO Program Management
- Knowledge of CMMI or ISO certification processes
- Demonstrated ability to develop and implement new processes and procedures
- Previous experience in a mid-to-senior level administrative or security role within a government or defense contractor environment
- Strong customer service orientation with a focus on maintaining a secure and efficient workplace
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Source : DT Professional Services
