Office Manager & Executive Team Support - GSC

Autonomy | Multitasking | Decision-Making | Stunning Office Environment

At GSC, we provide 3D engineering solutions to our customers around the country. For over 30 years, our team is dedicated to strategically tackling even the toughest requests with a ‘can-do' attitude. As we actively expand, our determination and focus to drive innovation and new product development continue to be among our top priorities. We value our team’s creativity in problem solving to serve as an extension of our customer's team.

Our Office Manager & Executive Team Support position places you in a role to make a significant impact on the business by taking ownership of the day-to-day operations of our beautiful facility, which could include supporting our myriad events, managing contractors and vendors, ensuring resources are available to the entire team, as well as supporting members of the executive team's calendars and other administrative duties.

The ideal candidate will have a can-do attitude, possess a strong knowledge of the Microsoft Suite of products, a desire to bring "order from chaos", while they take ownership of day-to-day office duties.

• PTO (holiday, sick, vacation)
• Medical/Dental/Vision/Life insurance
• 401k with matching

Office Management:

• Oversee daily office operations, ensuring a professional and well-organized environment.
• Manage office supplies, equipment, and vendor relationships (IT, cleaning services, etc.).
• Plan and coordinate office events, meetings, and team-building activities.
• Assist in onboarding new employees, including workspace setup and IT coordination.
• Monitor and manage the office budget, including expense tracking and approval.
• Coordinate travel arrangements and logistics for staff, clients, and partners.

Executive Assistant Duties:

• Assist the executive team with scheduling, calendar management, and meeting coordination, etc.
• Provide project management support, tracking tasks and ensuring deadlines are met.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential and sensitive information with discretion.
• Act as a liaison between executives and internal/external stakeholders.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.

In sum, you will need to be able to juggle many competing priorities while maintaining that positive, outgoing attitude that makes you, you! For the right person, this will be energizing and exciting and not stressful and cumbersome.

• 3+ years of experience in office management and/or executive assistant roles.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software would be great.
• Ability to work independently, take initiative, and anticipate the needs of executives.
• Experience working in a fast-paced, technology-focused environment is a plus.
• Professional demeanor and ability to handle confidential information with integrity.

"GSC is an Equal Opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.”