Office Manager - Tri Pointe Homes Holdings, Inc.
Greenwood Village, CO 80111
About the Job
Tri Pointe Homes is about more than homes, we are about people. We are committed to changing the lives of our customers and employees. Our passion for creating communities does not end with our customers. If this sounds like a career for you, apply to be a part of our great team.
Tri Pointe Homes Colorado is looking for an enthusiastic individual to join our talented group as an Office Manager
Position Responsibilities:
- Provide executive administrative support to Division President, leadership team, multiple departments and staff as needed
- Own all aspects of the daily office operations including overseeing the front desk operations
- Manage daily functions of the office including, but not limited to, office equipment, personnel attendance, supplies, cleanliness, the flow of incoming and outgoing mail/packages, and office subscriptions
- Serve as point of contact for office facility for employees and the property manager, including but not limited to, maintenance, pest control, keys, janitorial, heat/air and other building issues
- Coordinate and maintain all office related contracts and service orders
- Responsible for facilitating lease payments and approving all office related invoices
- Setup, maintain and administrator access to divisions for national office related accounts (i.e., delivery companies, office supplies, etc.)
- Order all office related supplies
- Receive and distribute communications from property manager regarding the Office Facility to all office personnel, creates correspondence and office memorandums as needed
- Handle tasks related to office and inter-office communications, office set up, and administrative matters
- Build and maintain relationships with divisions, team members, vendors, and contractors to effectively maintain and support office needs as the primary point of contact
- Ensure all site-specific documentation and reports are completed accurately and on time including safety program compliance
- Create and maintain parking, elevator, and building access cards
- Serve as the lead Floor Liaison for building emergencies. Maintain building evacuation plan and identified team to assist in safely evacuating office during drills and emergencies
- Ensure compliance with administrative, legal, and regulatory requirements of all governmental and accrediting agencies as they relate to facilities, maintenance, and safety
- Continuously work to enhance the office environment and overall ambiance to ensure alignment with the organization's values and culture
- Work collaboratively with the Compass committee on office events
- Prepare equipment for new hires
- Coordinate monthly birthday and anniversary announcements; maintain and distribute master phone list
- Welcome guests by greeting them, in person or on the telephone; handle requests and queries appropriately
- Understand business priorities and identify process improvements to create efficiency
- Prepare meeting material, agendas, set-up/clean-up, and take minutes for meetings as requested
- Perform additional projects, tasks and assignments on time
Qualifications:
- High School Diploma or equivalent required
- Minimum 2 years of demonstrated experience in the home construction industry or equivalent combination of education and experience required
- Excellent problem-solving & organizational skills and attention to detail
- Excitement and enthusiasm for planning and executing tasks or events
- Strong oral and written communications skills
- Able to multi-task and be self-directed in a fast paced, growing, evolving, results oriented environment
- Able to handle sensitive information with discretion
- Must have a strong work ethic and professional attitude
- Excellent computer skills including experience with Microsoft Windows (advanced Excel, Word, PowerPoint and Outlook), internet functionality and other related computer applications, phones, Smartphones and communication systems
Compensation & Benefits:
- Base Salary: The expected Base Salary range for this position is $60,000 to $75,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday.
- Bonus: This position is eligible for an annual performance-based cash bonus. Bonuses are earned, calculated and paid in accordance with the terms and conditions of the Company’s applicable incentive plan document.
- Benefits: In addition to competitive medical, dental and vision coverage, Tri Pointe Homes provides comprehensive benefits to eligible team members and their dependents, including: Health Savings Account (HSA), full and limited healthcare Flexible Spending Account (FSA), and dependent care FSA options; generous paid time off policies, like vacation, holidays, sick leave, jury duty, bereavement, and volunteer time; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 6% of team member contributions; adoption, fitness, tuition and worldwide emergency travel assistance; EAP, grief counseling, and estate/will preparation services; and additional discounts and supplementary employee-paid benefit programs.
Tri Pointe Homes was recognized as a Great Place to Work-Certified company for 2021-2024. To find out more and view our certification click HERE.
At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company’s strength relies on the diversity of the team and the unique, innovative ideas everyone contributes.
Pursuant to the California Consumer Privacy Act of 2018, if you are a California resident, you have the right to know the categories of personal information that we collect about job applicants, employees and their emergency contacts and beneficiaries, and independent contractors. Please click here for a description of our personal information collection practices.
We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.