Office Manager/HR - Ultimate Staffing Services

Job Title: Office Manager / HR Generalist
Location: In-office, Full-Time, Woodland
Salary Range: $65,000 - $100,000 per year, depending on experience

Overview:
We are looking for a dedicated and organized Office Manager to lead our daily operations and manage various functions, including office management, accounting, payroll administration, and human resources. This role is essential in ensuring our office runs smoothly while fostering a productive work environment.

Key Responsibilities:

Office Administration:

• Oversee daily office operations and administrative tasks.
• Supervise and lead the administrative staff, providing performance reviews, training, and development opportunities.
• Conduct team meetings to facilitate clear communication across the department.
• Implement and maintain internal controls, policies, and procedures.
• Manage company accounts, including cell phones, credit cards, and related services.
• Assist in planning and coordinating company events.
• Prepare financial entries and document transactions for the general ledger.
• Perform monthly bank and credit card reconciliations.
• Process accounts payable invoices and reconcile accounts receivable.

Payroll Administration:

• Compile and track payroll data, ensuring accuracy in wage calculations, timekeeping records, and employee deductions.
• Process payroll through ADP and manage deductions for 401(k) and flexible spending accounts.
• Reconcile payroll reports, process off-cycle checks, and manage certified payrolls.
• Administer prevailing wage billing and payroll rates as necessary.

Human Resources Administration:

• Oversee employee onboarding and terminations while maintaining employee records in ADP and accounting software.
• Administer employee performance reviews, improvement plans, and California harassment training.
• Assist in managing health benefit plans and retirement plan administration.
• Ensure compliance with federal and state employment regulations, including maintaining the employee handbook.

Qualifications:

• 3-5 years of relevant experience.
• Proficiency in ADP payroll systems.
• Strong skills in Microsoft Office.
• High attention to detail with excellent organizational and problem-solving abilities.

Bachelor's degree required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.