Office Manager - PrideStaff

Knoxville company is seeking an experienced, full-time Office Manager!
Pay: $20.00/hr Benefits: Medical, Dental, Vision
APPLY NOW!

Duties & Responsibilities

• Manage and oversee all administrative functions at the site while providing administrative support or assistance to General Manager or other leadership in the office.
• Responsible for managing daily office activities and work flow including detailed account billing, verifying and entering payables, overall office activities, all associated records retention, and filing. Also responsible for directing and coordinating office personnel, and services and related activities.
• Payables processing and management - As requested, create Purchase Orders, acquire approvals, provide those PO’s for purchases, and then match invoices to purchase orders to ensure accuracy, and process for payment in a timely and organized manner.
• Billing management - Review all billing on a daily basis for 100% accuracy, then note in the billing system that billing is ready to be released for processing.
• Monitor accounts receivable reports and contact customers regarding past due accounts.
• Use a company issued computer and a variety of office software applications including Tower, MS Word, Outlook, and Excel.
• Perform research and data gathering activities and may prepare reports or summaries of information as required.
• Responsible for processing new employees and managing all associated paperwork.
• Serve as receiver of mail or correspondence for the work unit or area.
• Ensure that customer calls are handled professionally and reroute calls to appropriate people as needed.
• Manage the retention and filing of all associated office documents, HR records, and OSHA logs.
   

Required Knowledge & Skills

• Attention to detail is essential.
• Strong problem solving ability.
• Ability to work independently.
• Experienced in planning and organizing tasks and processes in an office environment.
• Experienced in processing billing, payables approval and processing, payroll, and record keeping.
• Computer literacy, specifically MS Excel and Word for Windows.
• Well-developed interpersonal and communication skills.
• Knowledge of basic accounting principles.
• Professional appearance and manner.
• Working knowledge of mail processes such as postage machine, Federal Express, and UPS
   

Education & Work Experience

• High School diploma or equivalent required.
• Minimum of 1+ years of office management experience required.

Compensation / Pay Rate (Up to): $20.00 - $20.00 Per Hour