Accountant / Office Manager - Lewis & Clark Capital

ChemRite CoPac (https://chemritecopac.com/) has an immediate opening for an Accountant / Office Manager. This person is the go-to person providing strong, reliable support for all aspects of office operations. We’re looking for someone who has excellent organizational skills and a personable disposition to keep us thriving as we embark on our next phase of growth. 

The current business is centered around one manufacturing facility which has significant available capacity for growth. They are a contract manufacturer of liquid, crème, lotion and paste chemical formulations and serve industries such as OTC, personal care, household chemical, automotive appearance and industrial.

Basic Qualifications - Required:

• 5+ years of experience in office management
• Familiarity with accounting software and strong skills in Excel.
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Perform successfully in a fast-paced environment, able to transition between tasks quickly and effectively.
• Must be hands-on, diligent, disciplined and operate with a strong sense of ownership and accountability.
• Willingness to be on-site, Monday - Friday

Basic Qualifications - Preferred:

• Bachelor’s degree in any related field
• Bilingual, Spanish-speaking skills are a bonus

Responsibilities:

Accounting

• Manage and monitor the day-to-day cash flow operations through accurate and timely entering of Accounts Payable and Accounts Receivable.
• Completes all month-end procedures including reconciling all bank statements, posting to the general ledger, reconciling any errors, and distributing Income Statements and Balance Sheets to the appropriate parties.
• Works with a 3^rd party accounting firm to conduct a review / audit of year-end statements
• Monitors monthly budgets and provides updates throughout the month to ensure adherence to budget constraints.
• Pull payroll report from Paychex and complete GL entry

Human Resources

• Manages all functions related to full-time hiring including but not limited to interviewing, hiring, training, performance reviews coaching and disciplinary actions.
• Coordinates new-hire procedures, including organizing employee orientation, creating new employee files, administering employee handbooks, and ensuring all necessary paperwork is properly filled out and submitted to appropriate persons
• Maintains employee files, records of insurance coverage, and employee transactions, such as hires, promotions, transfers, terminations, and/or any other employee change of status.
• Oversee the payroll process and records by reviewing and approving changes in withholdings, exemptions, insurance coverage, savings deductions, and any other employee change of status.
• Manages employee bonus program, calculation and payroll administration
• Maintains all payroll related documents required by all governmental agencies
• Monitors quarterly tax filings and Workman’s Compensation records. Records and files all work-related injury reports and maintains an accurate and up-to-date OSHA log.
• Manages benefits programs including all insurances offered to employees, 401K, Cobra, HSA and FSA programs
• Assist employees with benefits-related inquiries and ensure timely enrollment and changes. Ensures compliance with all federal, state, and local employment laws. This includes conducting investigations, maintaining records, and representation at hearings (WC, OSHA, or unemployment).
• Manage employee drug testing (CDL requirements)

General Office

• Manages outside IT support including hardware purchases, software development and implementation, phone system and other office equipment service needs.
• Manages company insurance including Property and Casualty, Workman’s Compensation, Liability, Vehicle, etc.
• Manages and maintains CDL license and compliance
• Manages outside contractor’s COI and other required documentation
• Attends all sales meetings and FIP & PIP meetings, etc.